Basic Information

Reference Number

0000218539

Issuing Organization

NL Provincial Health Shared Services Supply Chain

Owner Organization

Eastern Health

Solicitation Type

ITT - Invitation to Tender (Formal)

Solicitation Number

2022-2278

Title

Radiation Dosimetry Services

Source ID

PV.MN.NL..1083209.C108312

Agreement Types

Atlantic Procurement Agreement

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Newfoundland and Labrador

Delivery Point

Eastern Health

Purchase Type

Duration: 3 years
Option: One (1) additional Year

Description

Central Regional Health Authority (Central Health) is administering this tender on behalf of Eastern Health to submit proposals for Radiation Dosimetry Services. This will be in accordance with the specifications and requirements set out in this open call, as well as the Public Procurement Act.

The term of the agreement will be for a contract period of Three (3) years with an option to extend for an additional one (1) year.

The successful respondent(s) will be required to allow any or all of the Health Organizations (Eastern Regional Health Authority, Western Regional Health Authority, Labrador-Grenfell Regional Health Authority, Central Regional Health Authority, and NL Centre for Health Information) to avail of the goods and services outlined in the Tender.

The scope of this Tender is focused on the unique requirements of Eastern Health. Due to this, each Health Organization will negotiate a new contract under a separate set of terms and pricing.

Dates

Publication

2022/02/24 11:30:12 AM NST

Bid Intent

Not Available

Question Acceptance Deadline

2022/03/14 02:00:00 PM NDT

Questions are submitted online

Yes

Closing Date

2022/03/17 02:00:00 PM NDT

Contact Information

Denise O’Grady

open.calls@centralhealth.nl.ca

Required Acknowledgement

Terms and conditions

Bidders must acknowledge that they have read and understood the attached Terms and Conditions.

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Questions

Question Name	Question Description	Mandatory
Scope of Work	1. Provide a Canadian Nuclear Safety Commission license (CNSC)	Yes
Scope of Work	2. Provide proof of compliance with relevant provincial and federal radiation protection regulations (CNSC, National Dose Registry, etc.).	Yes
Scope of Work	3. Provide dose records with social insurance numbers to the National Dose Registry	Yes
Scope of Work	4. The health authority will provide unique identifiers (other than SIN numbers) be used to track occupational exposure.	Yes
Scope of Work	5. Information must not be published on public records.	Yes
Scope of Work	6. Dosimeters must detect several types of radiation e.g., X-rays, gamma, positron, neutron, beta, alpha.	Yes
Scope of Work	7. Must detect Gamma ray “or X-ray” Energy from 10 KeV to 20 MeV, Beta from 200 KeV to 10 MeV, Neutron in Thermal, Epithermal, Intermediate, and fast energies.	Yes
Scope of Work	8. The minimum reportable threshold must not exceed 0.1 mSv	Yes
Scope of Work	9. Provide a mechanism for measuring dose during pregnancy (biweekly or monthly with separate action levels).	Yes
Scope of Work	10. Must be able to determine if an exposure is non-personal or not, and if a badge has been moving or stationary relative to a radiation source.	Yes
Scope of Work	11. Dosimeter dose data can be re-analyzed and if so, and the turn-around time is a maximum 48 hours.	Yes
Scope of Work	12. Provide eye lens dosimeters.	Yes
Scope of Work	13. Provide details on sterilization method, ring dosimeters can be sterilized.	Yes
Scope of Work	14. The sizes of TLD rings should have small, medium, and large.	Yes
Scope of Work	15. All dose reports should be stated in mSv. (Including annual personal dose reports).	Yes
Scope of Work	16. Provide secure online management of account files available to Health Authority account administrators (e.g., input/remove users, reassign badges, update contact person for account)	Yes
Scope of Work	17. Provide electronic copies (pdf, excel) of reports to designated RSO.	Yes
Scope of Work	18. Provide electronic reports by subscribed period (e.g., yearly, semi-annually, quarterly, monthly, biweekly, history).	Yes
Scope of Work	19. Provide complete dosimetry reports by subscribed period (e.g., yearly, semi-annually, quarterly, monthly, biweekly, history) and participants information available to RSOs/RPOs and designated account administrators electronically via secure web-based access.	Yes
Scope of Work	20. Organization-determined action levels can be assigned to online accounts and sub- groups.	Yes
Scope of Work	21. Immediate report notification available for organization-determined action levels.	Yes
Scope of Work	22. Provide a color code by wearing period.	Yes
Scope of Work	23. Functionality to port an employee lifetime dose history from the National Dose Registry.	Yes
Scope of Work	24. Provide 24/7 technical support.	Yes
Scope of Work	25. Provide additional training materials such as brochures, manuals, software, CD/DVD, websites.	Yes
Scope of Work	26. Provide categorized bid proposal which includes whole body, extremity, and ring dosimeters in biweekly, monthly, quarterly, and biannual time intervals, the cost for a lost dosimeter and additional dosimeters, shipping costs, and cost for badge holder board in various sizes.	Yes
General	I have read and understood each of the addendums posted to the web site relative to this tender	Yes
General	I agree with all of the terms & conditions and requirements associated with this tender	Yes

View 18 More

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Schedule B	Bidding Sheet/Quotation	No	No
Schedule C	Vendor information From	Yes	No
Schedule D	Privacy and confidentiality Oath (required from preferred bidder upon award)	No	No
Vendor Covid-19 Vaccination Declaration From	Required from Preferred Bidder upon award (note: vendors who have already submitted this form do not need to resubmit)	No	No
No entries

Additional Bidding Instructions

Bidders must respond to solicitation questions via Merx.

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