Basic Information

Reference Number

0000083282

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT201815729

Title

Laundry Equipment and Related Services for University Student Family Housing

Source ID

PU.AC.ON.238761.C93222

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: Option to extend to two one (1) year terms

DescriptionA - Previous Amendment

Procuring Entity: The University of Toronto

Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2

Description:
The University wishes to purchase brand new laundry equipment for its two student family housing residence buildings located at 30 and 35 Charles Street West in Toronto, Ontario to replace the current fleet of laundry equipment. In addition to the purchase of the equipment, the University wishes to enter into a service contract with the Successful Proponent to provide ongoing services necessary to keep the equipment in good working order throughout the term of the agreement.

The Charles Street Student Family Housing facilities are comprised of two hi-rise residential buildings located near Yonge and Bloor Streets in Toronto. The University houses approximately combined 2,000 people in 711 apartments.

The current fleet of laundry equipment is owned by the University.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.

Procurement Method:
Open tender whereby all interested Proponents may submit a response.

Estimated Quantities:
Available within the tender document.

Submission Details:
Suppliers shall submit their response using Bonfire at: https://utoronto.bonfirehub.ca/opportunities/13890

Submission Deadline:
See Closing Date below.

Public Opening:
Not Applicable

Mandatory Submission Requirements:
Appendix B - Submission Form
Appendix C - Rate Bid Form
Appendix D - Reference Form

Complete submission requirements are provided within the RFP Documents.

Scored Submission Requirements:
Rated Criteria Category---------------------------------------------Weighting (Points)
C.1 Experience and Qualifications----------------------------------5 Points
C.2 Proposed Equipment and Value Card Technology--------20 Points
C.3 Delivery, Installation and Training------------------------------15 Points
C.4 Warranty and Service Agreement------------------------------20 Points
D. Pricing-------------------------------------------------------------------40 Points
Total Points---------------------------------------------------------------100 Points

Complete submission requirements are provided within the RFP Documents.

This procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement
Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
Chapter 19 of the Comprehensive Economic and Trade Agreement between Canada and the European Union

Time-Frame for Delivery/Duration of Agreement:
The term of the agreement is to be for a period of five (5) years with an option to extend the agreement on the same terms and conditions to two one (1) year terms. It is anticipated that the agreement will be executed on or around June 2018.

Additional Options:
Available within the tender document.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

Electronic Auction:
The process does not involve an electronic auction.

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.

If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.

Dates

Publication

2018/03/20 05:07:46 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2018/04/06 05:00:00 PM EDT

Questions are submitted online

Closing Date

2018/04/17 02:00:00 PM EDT

Onsite Visit

2018/04/03 10:00:00 AM EDT

Contact Information

Raymond Siguenza

416-978-2348

Raymond.Siguenza@utoronto.ca

Pre-Bidding Events

Event TypeA - Previous Amendment

Onsite Visit

AttendanceA - Previous Amendment

Mandatory

Event dateA - Previous Amendment

2018/04/03 10:00:00 AM EDT

LocationA - Previous Amendment

35 Charles Street West, Toronto

Event NoteA - Previous Amendment

There will be a mandatory site visit for this RFP on Tuesday, April 3, 2018, 10:00 am for approximately one and a half (1.5) hours. The site visit will be at the 30 and 35 Charles Street West.

Proponents are to meet the Building Operations Manager in the Residence Office of Student Family Housing, 35 Charles Street West, Toronto, Ontario M4Y 1R6 (lobby).
A maximum of two (2) representatives will be permitted for each Proponent submitting a Proposal in response to this RFP.

If a Proponent does not attend the Mandatory Site Visit, their Proposal submission to this RFP will not be considered further for evaluation.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents must upload all Requested Documents to:

https://utoronto.bonfirehub.ca/projects/view/13890

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