Basic Information

Reference Number

0000074130

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT201815775

Title

Apartment Turnover Repairs & Renovations – Student Family Housing

Source ID

PU.AC.ON.238761.C86761

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Term: 2018/04/01 12:00:00 AM EDT - 2020/03/31 12:00:00 AM EDT

Description

Procuring Entity: The University of Toronto

Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2

Description:
Student Family Housing is comprised of 2 residential high-rise apartment buildings located in downtown Toronto. The residence facilities are made up of 712 apartments and common areas that house University of Toronto students and their families. 30 Charles Street West has 413 apartments – combination of bachelor, 1 bedroom units and 2 bedroom units. 35 Charles Street West has 299 apartments – combination of 1 bedroom units and 2 bedroom units.

The Student Family Housing buildings will generate between 10 and 45 vacant apartment units where repairs and/or minor to moderate renovations are required (includes cleaning) each month, depending on the time of year and the number of tenants vacating. This RFP is for both the monthly repairs and renovations of vacant units designated by the Residence Administrator and for various repairs identified in occupied units. The specific repairs and renovations required in each vacant unit will be clearly identified by the Residence Administrator and provided to the Successful Proponent, approximately seven days prior to the start of the renovation period.

The Successful Proponent will have approximately 30 calendar days to complete all requested repairs and renovations to vacant apartments. Number of vacant apartments vary month to month, and as described above, will range from 10 to 45 vacant apartment units each month annually. Heavy turnover time is generally April to November when the highest number of apartments vacate.

The scope of work does not include any electrical work.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.

Procurement Method:
Open tender whereby all interested Proponents may submit a response.

Estimated Quantities:
Available within the tender document.

Submission Details:
Suppliers shall submit their response using Bonfire at: https://utoronto.bonfirehub.ca/

Submission Deadline:
See Closing Date below.

Public Opening:
Not Applicable

Mandatory Submission Requirements:
Mandatory Site Visit - January 11, 2018 at 10:00:00 am (Local Time)

Appendix B        Submission Form
Appendix C         Rate Bid Form
Appendix D         References Form
Complete submission requirements are provided within the RFP Documents.

Scored Submission Requirements:
Rated Criteria CategoryWeighting (Points)
C.1 Experience and Qualifications        10
C.2 Minimum Requirements        10
C.3 Quality of Work        10
C.4 Service Level        10
C.5 Response Time        10
D. Pricing        50
Total Points        100

Complete submission requirements are provided within the RFP Documents.

This procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement
Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
Chapter 19 of the Comprehensive Economic and Trade Agreement between Canada and the European Union

Time-Frame for Delivery/Duration of Agreement:
The term of the agreement is to be for a period of two (2) years, with an option in favour of the University to extend the agreement on the same terms and conditions for up to three (3) additional terms of up to one (1) year each. It is anticipated that the agreement will be executed on or around March 2018.

Additional Options:
Available within the tender document.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

Electronic Auction:
The process does not involve an electronic auction.

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.

If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.

Dates

Publication

2018/01/03 09:44:49 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2018/01/17 05:00:00 PM EST

Questions are submitted online

Closing Date

2018/01/31 02:00:00 PM EST

Onsite Visit

2018/01/11 10:00:00 AM EST

Contact Information

Shauna Schwartz (Hipwell)

416-978-7025

shauna.hipwell@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2018/01/11 10:00:00 AM EST

Location

35 Charles Street West, Toronto ON

Event Note

Proponents are to meet the University representative in the lobby of 35 Charles Street West, Toronto, ON, M4Y 2R4.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents must upload all Requested Documents to: https://utoronto.bonfirehub.ca/opportunities/12324

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