ECJM-RFP-2023-2067 - Personal Protective Equipment (PPE)

*Amendment 1 date of publication December 14, 2023 - Please see the 'bidding details' tab to obtain the Amendment document*

RFP date of publication December 6, 2023 - Please see the 'bidding details' tab to obtain the RFP documents

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete RFP document, for a full description of the requirement and the full bid instructions.

Estimated number of contracts to be awarded: 1-7

Background
The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada (EC).

EC’s objective is to enter into one or multiple contracts for PPE items and their delivery (such as masks, hand sanitizer, disinfectant wipes, face shields and gloves) as needed, in accordance with the Scope of Work.

Requirement
EC requires Personal Protective Equipment (PPE) goods as indicated and on an “as and when requested” basis for by-elections or General Elections:
1- EC 50710 Disposable Surgical Mask
2- EC 50716 Transparent Face Mask
3- EC 50718 Hand Sanitizer (alcohol-free)
4- EC 50720 Disinfectant Wipes
Ancillary:
5- Hand Sanitizer (alcohol-based)
6- Face Shield
7- Disposable Gloves

Bidder’s may submit unit prices for one or more, or all of the above items.

Incumbent
The work is currently not being performed by a contractor.

Security
There is no security requirement applicable to this procurement.

Period of the Contract
The initial period of the Contract is anticipated to be from date of award to December 30, 2024. With two option periods from December 31, 2024 - December 30, 2025 and December 31, 2025 - December 30, 2026, on an “if and when” required basis.

Submission of Proposals
This RFP allows bidders to use the Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.

Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.
For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).
Bids sent via email or facsimile will not be accepted.

Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.

Selection Methodology
Competitive Procurement Strategy: Lowest cost

Enquiries
All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.
All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.
Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://canadabuys.canada.ca/en/tender-opportunities. The documents downloaded through this site take precedence over any copies that may also be made available.
Further information about Elections Canada may be obtained at elections.ca.

Debriefings
Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.