ADVANCE PROCUREMENT NOTICE
TECHNICAL SUPPORT CONSULTANT SERVICES SOURCE LIST, VARIOUS LOCATION IN CANADA, EXCEPT NUNAVUT
(WITH SECURITY REQUIREMENTS)
PURPOSE OF THIS ADVANCE PROCUREMENT NOTICE
This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
DESCRIPTION OF THE SERVICES
The Source List will be established with two (2) firms to provide technical support consultant services. Commissions under this SL will involve services that may include but not limited to the following:
• Technical writing of departmental policies and standards related to real property infrastructure;
• Compliance monitoring including, research of codes regulations policy, creating checklist, site visits and reporting related to real property infrastructure covering topics such as boilers and pressure vessels, indoor air quality, halocarbon management, etc.;
• Technical advice and studies in support for real property infrastructure lifecycle management;
• Technical review of design documents for real property infrastructure construction projects.
The potential duration of the SL is five (5) years, and the maximum potential value is $5,000,000. It is anticipated that this solicitation will be initiated in summer, 2023. This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).
CONTRACT AWARD AND ANTICIPATED SECURITY REQUIREMENTS
In order to be eligible for contract award, a consultant will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation documents.
As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
• for consultants a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and
INDUSTRIAL SECURITY PROGRAM (ISP) SPONSORSHIP
Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants or contractors that are interested in submitting or participating in a proposal/bid for this/these procurement/procurements that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:
- Contract number 79919; and
- Level of clearance requested to be sponsored for.
SPONSORSHIP PROCESS
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant to complete a sponsorship request package. Once DCC has determined that the consultant has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant based on the following timelines:
• 30 calendar days prior to planned solicitation closing, for DESIGNATED ORGANIZATION SCREENING (DOS); and
Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the consultant will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.
QUESTIONS
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Priscille Vumi
Coordinator, Contract services
Defence Construction Canada
343-596-6289
Priscille.Vumi@dcc-cdc.gc.ca
DISCLAIMER
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.
