Basic Information

Reference Number

0000244817

Issuing Organization

York University

Owner Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P23-099

Title

Cold Beverage Supply and Vending Machine Services

Source ID

PU.AC.ON.322261.C108709

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Term: 2023/08/01 12:00:00 AM EDT - 2028/06/30 11:59:00 PM EDT
Option: One (1) optional five (5) year extension.

Description

Address:
York University
Strategic Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York wishes to engage the most qualified and experienced Proponent to implement a leading-edge exclusive cold beverage vending program.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/.

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca.

Submission Deadline:
May 2, 2023 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

Qualifications and Experience
Methodology
Timetable/Work Plan
Vending Machines
Energy Efficiency and Sustainability
Product Offerings and Pricing
Return to the University
Acknowledgement

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Methodology
Timetable/Work Plan
Vending Machines
Energy Efficiency and Sustainability
Product Offerings and Pricing
Return to the University

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service implemented by a tentative date of August 31, 2023.

Duration of Agreement:
The initial term of the Agreement shall commence on August 1, 2023 and expire on June 30, 2028, with one (1) optional five (5) year extension.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):
Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2023/04/05 03:49:17 PM EDT

Question Acceptance Deadline

2023/04/19 11:59:00 PM EDT

Questions are submitted online

Yes

Closing DateA - Latest Amendment

2023/05/10 03:00:00 PM EDT

Prebid Conference

2023/04/12 01:00:00 PM EDT

Contact Information

Daniela Velizarova

vdaniela@yorku.ca

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

2023/04/12 01:00:00 PM EDT

Location

Virtual via Zoom

Event Note

Mandatory Proponent Information Meeting
Date/Time: April 12, 2023 at 1:00:00pm EST (Local Time)
Location: Virtual via Zoom – refer to RFP section 2.5 to register
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX (www.merx.com) will be disqualified.

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.