Basic Information

Reference Number

0000222322

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P22-166

Title

Bergeron Audio Visual Technology Upgrade

Source ID

PU.AC.ON.322261.C108709

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 1 year
Option: Four (4) optional twelve (12) month extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
The Lassonde School of Engineering (“Lassonde”) at York University is planning to modernize and upgrade existing Audio Visual (AV) technology to current and innovative industry standards that will enable HyFlex in select classrooms, labs, and other spaces in Bergeron Centre for Engineering Excellence. Lassonde is looking for a solution that will meet its functional requirements and will greatly enhance students’ and faculty experience in a teaching and learning environment. The proposed design should be futuristic and match or exceed similar implementations in other educational institutions. Deliverables of the project include services and equipment required for the proper implementation and functioning of the proposed solution as described within the RFP documents.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/.
Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
May 27, 2022 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

Qualifications and Experience
Deliverables
Methodology and Timetable/Work Plan
References
Sustainability
Financial Considerations
Fall Arrest Certification
Health and Safety
Acknowledgement

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Deliverables
Methodology and Timelines/Work Plan
References
Sustainability
Health and Safety Manual
Financial Evaluation
Short-Listed Proponent Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Solution delivered and implemented by a tentative date of December 16, 2022.

Duration of Agreement:
The initial term of the Agreement shall be for twelve (12) months, with up to four (4) optional twelve (12) month extensions; for a potential Term of sixty (60) months.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):
Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2022/04/22 01:51:33 PM EDT

Question Acceptance Deadline

2022/05/17 11:59:00 PM EDT

Questions are submitted online

Yes

Closing DateA - Latest Amendment

2022/06/02 03:00:00 PM EDT

Onsite Visit

2022/05/05 10:00:00 AM EDT

Contact Information

Daniela Velizarova

vdaniela@yorku.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2022/05/05 10:00:00 AM EDT

Location

Bergeron Centre for Engineering Excellence, York University

Event Note

MANDATORY MEETING:
Date & Time: May 5, 2022 at 10:00am EST (Local Time)
Location: York University, Keele Campus
4700 Keele Street, Toronto, ON M3J 1P3
Bergeron Centre for Engineering Excellence
Main Entrance Lobby, 11 Arboretum Lane
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

York will only consider Proposal submissions received from Proponents who have registered with MERX and have obtained the Bid Document directly from MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

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