Basic Information

Reference Number

0000198687

Issuing Organization

University of Waterloo

Owner Organization

University of Waterloo

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

21-026

Title

Lockbox Key Access Control RFP

Source ID

PU.AC.ON.220873.C18630

Agreement Type

Broader Public Sector (BPS)

Details

Location

Canada, Ontario, Kitchener-Waterloo-Barrie

Delivery Point

Electronic via Bonfire

Purchase Type

Term: 2021/08/01 12:00:00 AM EDT - 2024/08/31 12:00:00 AM EDT

Description

The University of Waterloo (UW) is looking to modernize its key management systems across all campuses, including the satellite sites.

UW is soliciting proposals from potential suppliers to provide lockbox control solutions for the University’s properties including, but not limited to the Service Locations as outlined in detail in Section 6 – Requirements.

The newly proposed key management system will be implemented in two (2) or three (3) separate phases. The system selected will be reliable, low maintenance and provide accurate, real time data. It should also be flexible and scalable in order to meet the changing needs of an ever growing and expanding campus. It is expected the pricing will be locked in.

It is anticipated that installation of the cabinets, electrical feeds and network drops will be conducted inhouse. Installation of the module and software configuration will be the responsibility of the Successful Respondent. The Successful Respondent will be expected to name an Account Representative to act as the dedicated liaison for UW.

Objective of this RFP
The objective of this RFP are:

To establish a contract with a high performing, organized and reputable supplier of lockbox solutions, and work collaboratively with them to develop a clear and achievable implementation plan;
Implement a standard system across PO and academic spaces which ideally utilizes two-factor authentication;
Automate more departmental key transactions;
Tighten security - prevent unauthorized access;
Prevent loss of keys;
Track key access by time and user;

Support greater operational flexibility without compromising security;

Increase visibility & knowledge around key use and infractions; and
To initiate a phase one (1) implementation plan by August 2021 and complete the implementation within a set budget.

Dates

Publication

2021/05/03 03:46:48 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2021/05/14 12:00:00 PM EDT

Questions are submitted online

Closing Date

2021/05/28 02:30:00 PM EDT

Contact Information

Reception Services

519888456732075

procure@uwaterloo.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Ensure all bids and documents are provided through Bonfire

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.