Basic Information

Reference Number

0000233590

Issuing Organization

Brock University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

HL22-18

Title

Telephone Replacement/Unified Communication Solution

Source ID

PU.AC.ON.224641.C99195

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Hamilton-Niagara Peninsula

Delivery Point

1812 Sir Isaac Brock Way, St. Catharines, ON L2S 3A1

Purchase Type

Duration: 5 years
Option: 2 x 5 year

Description

This Request for Proposals (the “RFP”) is an invitation by Brock University (the “University”) to prospective proponents to submit proposals for a modern Unified Communications Solution (telephony replacement) to upgrade the existing telephone system, further described in Section A of the RFP Particulars (Appendix E) (the “Deliverables”). The term of the agreement is to be for a period of five (5) years, with an option in favor of the University to extend the agreement on the same terms and conditions for an additional term of up to two (2) five-year periods. It is anticipated that the agreement will be executed on or around February 2023.

Dates

Publication

2022/10/05 02:17:05 PM EDT

Question Acceptance DeadlineA - Previous Amendment

2022/11/04 04:00:00 PM EDT

Questions are submitted online

Yes

Closing DateA - Previous Amendment

2022/11/16 11:00:00 AM EST

Contact Information

Hilary Lindfield

905-688-5550 ext. 6605

hlindfield@brocku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Installation Required

- Insurance Required

- Onsite Maintenance Required

- Training Required

- Warranty Information Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Administrative & Technical Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Appendix B	Submission Form	Yes	No
Appendix D	Reference Form	Yes	No
Appendix F	System Requirements Response Form	Yes	No
Appendix G	Privacy Impact Assessment Questionnaire	Yes	No
Accessibility Standards Compliance	Accessibility Standards Compliance	Yes	No
Standard Form of Agreement	Standard Service Agreement	Yes	No
No entries

Additional Bidding Instructions

Proponents should not include any cost information in the body of the administrative and technical proposal. Do not include the Appendix C1 – Pricing Form(s), or any price information in this portion of your proposal.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Appendix C1	Pricing Form (excel file)	Yes	No
No entries

Additional Bidding Instructions

Proponents shall submit in a second envelope, the completed Appendix C1 – Pricing Form along with any additional price breakdown information that they wish to provide. Proponents shall also provide a separate breakdown of annual software licensing fees and discounted unit price for the proposed handset models.(Enclosed in Envelope 2)

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