Basic Information

Reference Number

0000245067

Issuing Organization

Brock University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

HL23-08

Title

Residence and Conference Administration Software

Source ID

PU.AC.ON.224641.C99195

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Hamilton-Niagara Peninsula

Delivery Point

1812 Sir Isaac Brock Way, St. Catharines, ON L2S 3A1

Purchase Type

Duration: 5 years
Option: 5 years

Description

This Request for Proposals (the “RFP”) is an invitation by Brock University (the “University”) to prospective proponents to submit proposals for Residence and Conference Administration Software, as further described in Section A of the RFP Particulars (Appendix E) (the “Deliverables”). The term of the agreement is to be for a period of five (5) years, with an option in favor of the University to extend the agreement on the same terms and conditions for an additional term of up to five (5) years.

Dates

Publication

2023/04/12 03:14:18 PM EDT

Question Acceptance Deadline

2023/05/01 04:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2023/05/09 11:00:00 AM EDT

Contact Information

Hilary Lindfield

905-688-5550 ext. 6605

hlindfield@brocku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Training Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical & Administrative Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Appendix B	Submission Form	Yes	Yes
Appendix D	Reference Form	Yes	Yes
Appendix F	Mandatory & Technical Requirements Response Form	Yes	Yes
Accessibility Standards Compliance	WCAG 2-based (or greater) third-party accessibility report (i.e., VPAT)	Yes	Yes
HECVAT	Higher Education Community Vendor Assessment Toolkit Report	Yes	Yes
No entries

Additional Bidding Instructions

Proponents should not include any cost information in the body of the administrative and technical proposal. Do not include the Appendix C – Pricing Form(s), or any price information in this portion of your proposal.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Appendix C1	Pricing Form (excel file)	Yes	Yes
No entries

Additional Bidding Instructions

The proponent shall submit in a second envelope, one (1) completed Appendix C1 – Pricing Form(s) along with any additional price breakdown information that you wish to provide.

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