Basic Information

Reference Number

0000061028

Issuing Organization

Ontario Energy Board

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFPOEBEDVS07102017

Title

Request for Proposal for e-Discovery System

Source ID

PV.BD.ON.463551.C74658

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario

Purchase Type

One Time Only- Delivery Date:October 2, 2017

Description

Project Background
The OEB would like to adopt an e-Discovery system to assist in responding to information requests, including freedom of information requests. The requests should track around 7 TB of data in e-mails / related attachments and file servers in the following network environment.

The network environment supports 170 employees on a few floors and utilizes MS Windows Server 2012 R2 for Active Directory, Domain Controllers, DNS, DHCP, E-mail, File, Print and various Application servers. Most servers in Production and all servers in Development and UAT are on a VMware 6.0 virtualized environment.

The e-mail system uses MS Exchange Server 2016 on a MS Windows Server 2012 R2 system along with Trend Micro 7.5 spam / gateway and has around 4 TB of data. The Productivity suite is MS Office / Outlook 2016.

There are two major applications namely, Pivotal CRM 6.5.3 / UX (From Aptean) and HPE Content Manager v9.1 document management that are integrated and form the core business application at the OEB. These applications are installed on MS Windows Server 2012 R2 and connected to a MS SQL Server 2014 database environment.

Daily and weekly backup of data is done using Veritas NetBackup 7.5 application on a MS Windows Server 2012 R2. Snapshots and data are replicated to an offsite vendor named Storage Guardian for Data Recovery purposes.

Objective
To implement a solution to respond more efficiently to information requests. This solution must capture relevant data in e-mails / related attachments and file servers and should be able to capture relevant data in HPE Content Manager and Aptean Pivotal if needed.

Full details are provided in the RFP document which is available only through MERX at www.merx.com or 1-800-964-6379, MERX reference number 0000061028.

Deadline for Bidders' Questions: July 20, 2017
Deadline for issuing Addenda: July 28, 2017

Dates

Publication

2017/07/10 04:34:09 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2017/07/20 04:00:00 PM EDT

Questions are submitted online

Closing DateA - Latest Amendment

2017/08/08 03:00:00 PM EDT

Contact Information

Catherine Torrese Benyi

416-440-7657

Catherine.Benyi@oeb.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Submissions will be received as follows:

Date: August 7, 2017
Time: Before 3:00:00pm (Toronto local time)

Proposals are to be submitted at the following address:
Ontario Energy Board (“OEB”)
2300 Yonge Street, 27th Floor
Toronto, ON M4P 1E4

Attention: Catherine Torrese Benyi, Procurement Specialist

The reception area on the 27th Floor is open from Monday to Friday from 8:30 a.m. to 5:00 p.m. (Toronto local time).

LATE SUBMISSIONS WILL NOT BE ACCEPTED

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