MANITOBA REFERENCE NUMBER: MB-MBPB-04S-00053
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 06/07/2022
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
NOTE:
For INFORMATION or item clarification, if required, CONTACT:
Adeseye Oshoniyi- Adeseye.oshoniyi@gov.mb.ca - (431) 337- 3712
F.O.B Destination, Freight Prepaid to:
Please contact the individual noted above if additional information
or clarification is required on the following items.
Bidder to indicate if you are able to meet the requested
delivery date of August 31, 2022 yes ____ OR no ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order
This procurement is subject to Chapter 5 of the AIT
Vendor e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/08/2022
3.00 Each GSIN: N6525MATERIAL: 99443030
X-RAY EQUIPMENT AND SUPPLIES AS DESCRIBED BELOW:
Maintenance, Repair <(>&<)> Operations-> Defense and Law Enforcement and
Security and Safety Equipment and Supplies-> Security surveillance and
detection-> Surveillance and detection equipment-> UNSPSC: 46171624-> X
ray baggage inspection system
Purchase, Supply and install new XIS-6040 Astrophysics Inc. Mail and
Parcel X-Ray machines (or equivalent) (Three (3) Units) includes
training, three (3) 1 Meter Entry roller Tables, three (3) 1 Meter Exit
Roller Tables, plus three (3) year warranty (Silver international or
equivalent) for Service and repair. Must include 24 inch dual monitors
for each x-ray machine.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder#s catalogue/reference number ( if applicable) ____________
========================================================
For the supply, delivery and installation of new XIS-6040 Astrophysics
inc. Mail and Parcel X-ray machines for Manitoba Justice Department
For INFORMATION or item clarification, if required, CONTACT: Adeseye
Oshoniyi - Adeseye.Oshoniyi@gov.mb.ca
F.O.B Destination, Freight Prepaid to:
MANITOBA JUSTICE-SHERIFF SERVICES
408 YORK AVENUE
WINNIPEG, MB R3C 0P9 CANADA
Attn Darcy Blackburn
Please contact the individual noted above if additional information or
clarification is required on the following items.
This procurement is subject to the Canadian Free Trade Agreement.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Purchase, Supply and install new XIS-6040 Astrophysics Inc. Mail and
Parcel X-Ray machines (or equivalent) (Three (3) Units) includes
training, three (3) 1 Meter Entry roller Tables, three (3) 1 Meter Exit
Roller Tables, plus three (3) year warranty (Silver international or
equivalent) for Service and repair. Must include 24 inch dual monitors
Foot mat Kit.
Price to include:
Delivery to 408 YORK AVENUE WINNIPEG MANITOBA, 405 BROADWAY WINNIPEG
MANITOBA.
Floor Plan drawing is attached for reference.
Installation.
Operator training
Calibration.
Performance Verification on site by qualified service engineer
Conform to the Radiation Emitting Devices (RED) Act and Regulations and
comply with Health Canada Safety Code 29.
Certification to CSA or ULC approved electrical Standards is Mandatory,
Product must be labelled.
Note: Installation can be performed during these hours (17:00 # 23:00).
At the conclusion of the installation, all tools must be cleared away.
Please indicate:
Brand Name and product # of item offered is exactly as requested above
Yes____________ or No___________
If No, Please advise information on the product offered as follows:
Manufacturers Name___________
Brand Name______________
Product/ Style Number___________
Bidder#s Catalogue/ reference number (If applicable)
INCLUDE PROPOSED EQUIPMENT SPECIFICATION SHEET WITH YOUR BID SUBMISSION
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, delivery,
warranty, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
PRODUCT OFFERED:
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
INSTALLATION, OPERATOR TRAINING, CALIBRATION, PERFORMANCE VERIFICATION:
To be installed & operational, to the satisfaction of the end users.
Bidders to provide details of what is included in the installation costs
and what, if anything, is not included by the Bidder.
Price to include delivery<(>,<)> installation, operator training,
calibration, and performance verification on site by qualified service
engineer.
INSURANCE:,,,,,,
Certificate of Insurance ,,
The Proponent should provide a Certificate of Insurance, satisfactory to
Manitoba, as written evidence of the required insurance covering
Services to be provided under the Agreement, with minimum coverage as
identified below. Alternatively, if the Proponent does not currently
carry the required insurance, the Proponent Must provide a letter from
an insurance broker licensed in Canada stating that the Proponent shall
be able to purchase the required insurance if the Proponent is the
Successful Proponent.
General Liability Insurance with a minimum limit of $5.0 million per
claim or occurrence.
ii),,Errors and Omissions Insurance with a minimum limit of $5.0 million
per claim or occurrence.
Workers Compensation Insurance:
The Proponent should provide a Workers Compensation Insurance Number
___________as written evidence of the required insurance covering
Services to be provided under the Agreement.
OPERATOR TRAINING:
Bidders to provide details of any standard operator training provided
on-site by the vendor.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shippers risk pending return instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
DELIVERY:
F.O.B. DESTINATION FREIGHT PREPAID TO:
MANITOBA JUSTICE-SHERIFF SERVICES
408 YORK AVENUE
WINNIPEG, MB R3C 0P9 CANADA
Attn Darcy Blackburn
unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
WARRANTY:
WARRANTY SERVICE/LOCATION
Is warranty service provided on site at our premises
Yes___ or No____
If No
Indicate the location the unit must be sent to for warranty service
Company name_______________________
Location (city & province)______________
Are there any costs to Manitoba for repairs during the warranty period?
Yes___ or No____
If yes: please explain....
Do you have a toll free phone number for warranty service
Yes______ or No______
If a unit must be returned to your facility for warranty service<(>,<)>
who pays the delivery cost
- to your facility_______
- the return to our facility__________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
Will loaner equipment be supplied free of charge in the case of
equipment failure or if equipment is a down awaiting repair?
Yes___ or No____
If yes: please explain....
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender
process.
Indigenous businesses are encouraged to register by contacting
Manitoba Labour, Consumer Protection and Government Services Procurement
and Supply Chain (PSC).
For further information on the Indigenous Business Directory<(><<)>(>
,<(><<)>)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Labour, Consumer Protection and Government Services
Procurement and Supply Chain (PSC)
600 - 352 Donald Street
Winnipeg, Manitoba
R3B 2H8
Ph: 204-945-6361
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation,
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
COST OF BID:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # ( if applicable) _________.
Proposed Delivery Address:
MANITOBA JUSTICE-SHERIFF SERVICES
408 YORK AVENUE
WINNIPEG, MB R3C 0P9 CANADA
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
