MANITOBA REFERENCE NUMBER: MB-MBPB-ZZR-00051
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 22/07/2022
ISSUED BY: Shane Anderson
TELEPHONE: 204 945-6347
The Province of Manitoba is requesting bid submissions for the supply
and delivery of TRAFFIC POLES AND RELATED ITEMS.
CONTACT: SHANE ANDERSON
email: shane.anderson@gov.mb.ca
Please contact the individual noted above via email if additional
information or formal clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
AGREEMENT (CFTA).
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED TO:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA)
ATTN: ADAM FRASER
1550 DUBLIN AVE
WINNIPEG MB
R3E 0L4
Contact: FOR TECHNICAL INFORMATION CONTACT Steven Smart (204)
204-806-4955 OR AT steven.smart@GOV.MB.CA
NOTE:
Bidders must:
1. Fill out the excel bid sheet. If the bidder is not able to meet the
indicated delivery date, they must indicate the number of days lead time
from receipt of order.
2. Sign the RFQ pdf document
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 01/09/2022
4.00 Each GSIN: N6310MATERIAL: 69479
POLE, STRAIGHT, LIGHT SERIES, 3.5 METER,
ENGINEERING DRAWING S1 P-L-S35 PART #S1P-L-S35
========================================================
ITEM 20 01/09/2022
15.00 Each GSIN: N6310MATERIAL: 69478
POLE, STRAIGHT, LIGHT SERIES, 5.0 METER,
ENGINEERING DRAWING S2 P-L-S50 PART #S2P-L-S50
========================================================
ITEM 30 01/09/2022
13.00 Each GSIN: N6310MATERIAL: 69477
POLE, CANTILEVER, LIGHT SERIES, 6.5 METER VERTICAL SHAFT,
ENGINEERING DRAWING S3 P-L-C65 PART #S3P-L-C65
========================================================
ITEM 40 01/09/2022
7.00 Each GSIN: N6310MATERIAL: 69459
ARM, SIGNAL, CANTILEVER, LIGHT SERIES, 5.0 METER,
ENGINEERING DRAWING S4 A-L-S50 PART #S4A-L-S50
========================================================
ITEM 50 01/09/2022
4.00 Each GSIN: N6310MATERIAL: 69508
ARM, CORRIDOR, CANTILEVER, LIGHT SERIES, 3.0 METER,
ENGINEERING DRAWING S4 A-L-C30 PART #S4A-L-C30
========================================================
ITEM 60 01/09/2022
2.00 Each GSIN: N6310MATERIAL: 69507
ARM, CORRIDOR, CANTILEVER, LIGHT SERIES, 5.0 METER,
ENGINEERING DRAWING S4 A-L-C50 PART #S4A-L-C50
========================================================
ITEM 70 01/09/2022
1.00 Each GSIN: N6310MATERIAL: 69523
ARM, SIGNAL, CANTILEVER, HEAVY SERIES, 9.0 METER,
ENGINEERING DRAWING S11 A-H-S90 PART #S11A-H-S90
========================================================
ITEM 80 01/09/2022
1.00 Each GSIN: N6310MATERIAL: 69522
ARM, SIGNAL, CANTILEVER, HEAVY SERIES, 10.5 METER,
ENGINEERING DRAWING S11 A-H-S105 PART #S11A-H-S105
========================================================
ITEM 90 01/09/2022
6.00 Each GSIN: N6310MATERIAL: 69549
ARM, SIGNAL, CANTILEVER, HEAVY SERIES, 15.0 METER,
ENGINEERING DRAWING S11 A-H-S150 PART #S11A-H-S150
========================================================
ITEM 100 01/09/2022
6.00 Each GSIN: N6310MATERIAL: 69650
SHAFT, EXTENSION TENON, 5.4 METER,
ENGINEERING DRAWING S17 E-S54 PART #S17E-S54
========================================================
ITEM 110 01/09/2022
2.00 Each GSIN: N6310MATERIAL: 69649
SHAFT, EXTENSION TENON, 6.9 METER,
ENGINEERING DRAWING S17 E-S69 PART #S17E-S69
========================================================
ITEM 120 01/09/2022
6.00 Each GSIN: N6310MATERIAL: 69647
SHAFT, STUB EXTENSION, 1.5 METER,
ENGINEERING DRAWING S18 E-STUB15 PART #S18E-STUB15
========================================================
ITEM 130 01/09/2022
4.00 Each GSIN: N6310MATERIAL: 69643
ADAPTOR, HYDRO LUMINAIRE,
ENGINEERING DRAWING S19 HLA PART #S19HLA
========================================================
ITEM 140 01/09/2022
6.00 Each GSIN: N6310MATERIAL: 69600
DEFLECTOR, WIND,
ENGINEERING DRAWING S21 WD1 PART #S21WD1
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of the acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications
requested, price, delivery and any other terms & conditions indicated on
this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (i.e. pictures, drawings, certifications)
PRODUCT:
Items offered are to meet or exceed the specifications indicated for the
items listed.
If it is your intention to offer an item which does not meet all the
specifications outlined, then you must indicate all intended deviations
or changes on the return quote.
In the absence of any particular construction details, the product
offered is to be completed with first quality design, manufacturing,
finishing techniques and materials as required to produce a first
quality product for the intended use.
It should be noted that clarification of missing details may require
discussions etc. with the end user.
PRODUCT DEMO:
In the event your company has not produced this product or a similar
product for the Manitoba Government recently, you must be prepared to
demonstrate (at your expense) your product to Manitoba.
Bidders must be prepared to provide, if requested, references of current
users of the model offered.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
TO BE DELIVERED FOB DESTINATION TO:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA)
ATTN: ADAM FRASER
1550 DUBLIN AVE
WINNIPEG MB
R3E 0L4
NOTE: DELIVERY TO BE MADE BY FLAT BED TRUCK SO AS TO ENABLE UNLOADING BY
FORKLIFT.
DELIVERIES ONLY PERMITTED - BETWEEN 7:30AM TO 3:00PM, MONDAY TO FRIDAY
ONLY. DELIVERIES OUTSIDE OF THESE TIME FRAMES WILL BE REJECTED AS THE
RECEIVING AREA WILL BE CLOSED.
SUPPLIER IS TO PROVIDE AT LEAST 24 HOURS NOTIFICATION FOR DELIVERY.
CONTACT IS REQUIRED TO MAKE SURE ADEQUATE RESOURCES AND EQUIPMENT ARE
AVAILABLE TO RECEIVE THE MATERIALS. PLEASE CONTACT Boyd Welsh
(204)232-7587 FOR VERIFICATION THAT DELIVERY CAN BE MADE.
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
COSTS:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Manitoba Labour, Consumer Protection and Government Services
Procurement & Supply Chain Division.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Labour, Consumer Protection and Government Services
Procurement & Supply Chain Division
600-352 Donald St, Canada Building
Ph.: 204-945-6361
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items.
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
DELIVER F.O.B. DESTINATION:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA)
ATTN: ADAM FRASER
1550 DUBLIN AVE
WINNIPEG MB
R3E 0L4
INVOICE TO:
SAME AS ABOVE
NOTE: DELIVERY TO BE MADE BY FLAT BED TRUCK SO AS TO ENABLE UNLOADING BY
FORKLIFT.
DELIVERIES ONLY PERMITTED - BETWEEN 7:30AM TO 3:00PM, MONDAY TO FRIDAY
ONLY. DELIVERIES OUTSIDE OF THESE TIME FRAMES WILL BE REJECTED AS THE
RECEIVING AREA WILL BE CLOSED.
SUPPLIER IS TO PROVIDE AT LEAST 24 HOURS NOTIFICATION FOR DELIVERY.
CONTACT IS REQUIRED TO MAKE SURE ADEQUATE RESOURCES AND EQUIPMENT ARE
AVAILABLE TO RECEIVE THE MATERIALS. PLEASE CONTACT Boyd Welsh
(204)232-7587 FOR VERIFICATION THAT DELIVERY CAN BE MADE.
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.
