MANITOBA REFERENCE NUMBER: MB-MBPB-12T-01570
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 16/12/2020
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
NOTE:
For INFORMATION or item clarification, if required, CONTACT: Chuck
Bright - phone (204) 945-6353, or email chuck.bright@gov.mb.ca
F.O.B Destination, Freight Prepaid to:
Manitoba Agriculture
Groundwater Management
200 Saulteaux Cres.
Winnipeg, MB.
R3J 3W3
Please contact the individual noted above if additional information or
clarification is required on the following items.
Bidder must indicate if you are able to meet the requested
delivery date of January 29, 2021 yes ____ OR no ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order.
This procurement is subject to the Canadian Free Trade Agreement.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
ELECTRONIC SUBMISSION:
Submission address: bids@gov.mb.ca . Proposals must be submitted in PDF
format or as directed. There must be separate attachments for the
Technical Proposal and the Pricing/Financial Proposal.
The subject line of the email and any attachments should be clearly
marked with the RFQ number and the Proponent's name.
The submission subject should be listed as Proponent Name and the Date
Submitted in mm-dd-yyyy.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Proponents should identify the order and number of emails
that make up the electronic submission (e.g. email 1 of 3, email 2 of 3,
email 3 of 3). Upon receipt of proposal, Proponents will receive an
email confirming that Manitoba has received the Proposal. While Manitoba
allows for email submissions, the Proponent bears all risk associated
with submitting its Proposal by electronic submission, including but not
limited to delays in transmission between the Proponent's computer and
Manitoba's email system. Proposals determined by Manitoba to have been
received later than the deadline will not be accepted.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 29/01/2021
1.00 Each GSIN: N6625MATERIAL: 71152
DATALOGGER, RECORDS WATER LEVEL AND TEMPERATURE MEASUREMENTS, MEMORY FOR
150,000 DATA LOGS, VENTED, 0.05% ACCURACY, 10 YEAR SEALED BATTERY,
PERMANENTLY SEALED DESICCANT, HYDROPHOBIC FILTER, PRESSURE RANGES FROM 5
TO 20 METRES OF WATER, CUSTOM BLOWOUT FITTING FOR EASY VENTED CABLE
MAINTENANCE
SOLINST (LEVELVENT 5) #114627.
Solinst Model 3250 LevelVent 5 Water Level Datalogger
20 metre range w/built-in desiccants and hydrophobic filter.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 20 29/01/2021
9.00 Each GSIN: N6625MATERIAL: 71152
DATALOGGER, RECORDS WATER LEVEL AND TEMPERATURE MEASUREMENTS, MEMORY FOR
150,000 DATA LOGS, VENTED, 0.05% ACCURACY, 10 YEAR SEALED BATTERY,
PERMANENTLY SEALED DESICCANT, HYDROPHOBIC FILTER, PRESSURE RANGES FROM 5
TO 20 METRES OF WATER, CUSTOM BLOWOUT FITTING FOR EASY VENTED CABLE
MAINTENANCE.
SOLINST (LEVELVENT 5) #114627
Solinst Model 3250 LevelVent 5 Water Level Datalogger
10 metre range w/built-in desiccants and hydrophobic filter.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 30 29/01/2021
1.00 Each GSIN: N6625MATERIAL: 71153
ASSEMBLY, VENTED CABLE, CONTAINS POWER AND COMMUNICATION WIRES AS WELL
AS A VENT TUBE RUNNING THE LENGTH OF THE CABLE, PROVIDES DIRECT READ
COMMUNICATION FROM THE AQUAVENT LOGGER TO THE WELLHEAD, 50 FEET, FOR
LEVELVENT<(>,<)> SOLINST (AQUAVENT 3500) #111014
Solinst LevelVent 5 cable
32 Metre
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 40 29/01/2021
9.00 Each GSIN: N6625MATERIAL: 71153
ASSEMBLY, VENTED CABLE, CONTAINS POWER AND COMMUNICATION WIRES AS WELL
AS A VENT TUBE RUNNING THE LENGTH OF THE CABLE, PROVIDES DIRECT READ
COMMUNICATION FROM THE AQUAVENT LOGGER TO THE WELLHEAD, 50 FEET, FOR
LEVELVENT<(>,<)> SOLINST (AQUAVENT 3500) #111014
Solinst LevelVent 5 cable
15 Metre
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 50 29/01/2021
10.00 Each GSIN: N6625MATERIAL: 71154
WELLHEAD, USED WITH THE LEVELVENT 5 WATER LEVEL LOGGER TO AUTOMATICALLY
COMPENSATE FOR BAROMETRIC PRESSURE CHANGES, INCLUDES 2 INCH LOCKING WELL
CAP AND A CABLE HANGER BRACKET,
SOLINST (3250 LEVELVENT 5) #113768
Solinst LevelVent 5 Wellhead Assembly
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, price<(>,<)>
delivery, quality of the bidder's performance in past awards
and any other terms & conditions indicated on this RFQ.
Suitability evaluation to be at Manitoba's sole discretion
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba)
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for
its intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Manitoba Central Services Procurement & Supply Chain Division.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Central Services
Procurement & Supply Chain Division
600 - 352 Donald Street
Winnipeg, Manitoba
R3B 2H8
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
MANUFACTURER'S WARRANTY:
State warranty of units offered as applicable to Manitoba's use
which would usually be considered commercial not consumer.
Parts _________ months OR _______ years
Labor _________ months OR _______ years
Potential costs associated with the location of warranty service
might be used in the evaluation of this tender
If the warranty offered is the Vendor's warranty in combination with
or in place of the Manufacturer's warranty then a complete
explanation to be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises
Yes___ or No____
If No
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Are there any costs to Manitoba for repairs during the warranty period?
Yes___ or No____
If yes: please explain....
Do you have a toll free phone number for warranty service
Yes______ or No______
If a unit must be returned to your facility for warranty service<(>,<)>
who pays the delivery cost
- to your facility_______
- the return to our facility__________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
F.O.B. DESTINATION, FREIGHT PREPAID to:
Manitoba Agriculture
Groundwater Management
Box 18200 Saulteaux Cres.
Winnipeg, MB.
R3J 3W3
(unit prices quoted include all necessary charges such as freight<(>,<)>
insurance, handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged
on the invoice.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA#S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA#S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________
Proposed Delivery Address:
Delivery Address:
Manitoba Agriculture
Groundwater Management
Box 18
200 Saulteaux Cres.
Winnipeg, MB.
R3J 3W3
Attn: Mark Clincke
Phone: 204-792-4983
TENDERS TO BE RETURNED TO:
Manitoba Central Services
Procurement & Supply Chain Division
Effective immediately the Government of Manitoba will no longer be
accepting hard copy bids until further notice.
All bid submissions must be sent electronically to bids@gov.mb.ca
Should you have issues in submitting, please email your inquiry to
bids@gov.mb.ca
