D2. SCOPE OF WORK
D2.1 The Work to be done under the Contract shall consist of the provision of building cleaning services at the following locations, for the period starting May 1, 2023 to April 30, 2024, with the option of four (4) mutually agreed upon one (1) year extensions:
421 Osborne Street
(a) Administration Building – Basement, approximately 6,850 sq. ft.;
(b) Administration Building – Main Floor, approximately 8,230 sq. ft.;
(c) Administration Building – Second Floor, approximately 6,574 sq. ft.;
(d) Maintenance and Overhaul, approximately 6,335 sq. ft.;
(e) Expansion Garage, approximately 1,340 sq. ft.;
(f) Instruction Area, approximately 4,125 sq. ft.;
(g) IT & Communications Area, approximately 2,160 sq. ft.;
(h) Business Centre, approximately 4,352 sq. ft.;
(i) Stops & Loops, approximately 898 sq. ft.;
(j) Washrack Facility (Bldg B.), approximately 856 sq. ft..
600 Brandon Ave
(k) Area of Work , approximately 8,600 sq. ft.
D2.1.1 The City may negotiate the extension option with the Contractor within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Contractor as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on May 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.2 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract is subject to annual approval of monies therefore in a budget by Council. Proponents are advised that monies have been approved for work up to and including December 31, 2023.
D2.2.1 In the event that Council does not approve the annual budget for any year during this Contract, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made against the City for damages of any kind resulting from the termination, including, but not limited to, on the ground of loss of anticipated profit on Work.
D2.3 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or add or delete locations, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.
D2.4 Further to C12.4, if the minimum wage in the Province of Manitoba increases during the Contract, the City will adjust the hourly rate by the legislated increase plus the payroll costs on that legislated increase.
D2.5 The funds available for this Contract are $95,000.00.
