SCOPE OF SERVICES
D4.1 The Services required under this Contract shall consist of Reconstruction of Redwood
Avenue from Main Street to Salter Street in accordance with the following:
(a) The project budget is $3,300,000
(b) The construction estimate is $2,310,000
(c) The construction contract is be 50 working days
(d) 1 construction tender completed in 2022
(e) In general, the scope of the Project is to execute the Regional Street Renewal project,
within the annual cash-flow limitations in D3.3.
D4.2 The Consultant is expected to complete the Preliminary Design including:
(a) Class 3 estimate;
(b) Preliminary scheduling and staging plans, minimizing impacts to the travelling public and
local businesses, schools, and residents.
D4.3 Further to D4.2, following Preliminary Design, Detailed Design will proceed as per
the established schedule, approved by the Project Manager.
D4.4 Assumptions to be carried for the Project include:
(a) It is expected that all construction will be completed by the end of 2022;
D4.5 Further to D4.4, and without limitation to the detailed scope of services outlined
throughout
D4, it is expected that key issues will include (but are not limited to):
(a) Traffic management (section D5.7 and D6.3(n));
(b) Coordination with utilities;
(c) Coordination with Water and Waste to renew watermain on Redwood Ave between Charles Street
and Main Street;
(d) Coordinating with individual fronting businesses and residences, in advance of and during
construction;
(e) Coordination required with Traffic Signals for the adjustment and renewal of the pedestrian
corridors and traffic signals as required through out the project. Investigate tree trimming a
pedestrian crossing to improve sight lines;
(f) Coordination required with Transportation Division for geometric improvements;
(g) Coordination with Transit Department, specifically to consolidate and upgrade Transit stops
to reflect Transits long term planning;
(h) Public information preparation/coordination during construction;
(i) Identify and coordinate as applicable with development projects, events, festivals;
D4.6 The Services required under this Contract are identified below:
(a) Preliminary Design Services as outlined in D5;
(b) Detailed Design Services (including Tender Preparation) as outlined in D5.3;
(i) design and specification development;
(ii) drawing preparation;
(iii) procurement process.
(c) Contract Administration Services as outline in D7;
(d) Post-Construction Services as outlined in D8.
D4.7 Within the Project phases in D4.8, the Consultant may be required – depending upon
location and technical scope of services – to conduct site investigation services, materials
testing services, geotechnical services, Underground Structures acquisitions, pipeline loading
assessments, ground-penetrating radar inspections, and/or closed circuit television (CCTV) sewer
inspection and sewer assessment.
D4.7.1 Notwithstanding C8, Fees for Subconsultants engaged to perform services in
D4.7 shall be payable as invoiced by the Subconsultant, plus an allowed handling fee of 5%.
D4.7.2 Consultant Fees for supervision of Subconsultants required to perform any
services in D4.7 shall be included in the Consultant’s fees.
D4.8 Stakeholder Relations
(a) The stakeholder relations scope should include the following:
(i) The Consultant should support City staff in developing a stakeholder relations plan;
(ii) the Consultant should develop, in consultation with the City, a comprehensive stakeholder
list, along with contact information and will update and maintain the list throughout the Project.
The stakeholder list will identify key stakeholders in the Project area that may be impacted by the
Project. This will also include groups with a high interest in the outcomes of the Project. The
consultant will organize key
stakeholders into tiers based on needs, interests, and impacts on stakeholders and
stakeholder groups;
(iii) development of content, including maps of the Project area and a project timeline broken
into construction phases, for a project webpage that will be hosted on the City’s website;
(iv) development of graphics, cross sections and plan views that shows the general
configuration to aid in showing the public what the Project and general vicinity of the project
will look like. The graphics will be used for the Project website and/or public information events;
(v) meetings with key stakeholders, which may include but may not be limited to; landowners,
business owners, schools, residents, provincial or federal entities, other City of Winnipeg
departments, and with those affected by changes to traffic flow.
(b) All stakeholder lists, contact information and correspondence with stakeholders and the
public, should be tracked by the consultant and should be returned at the end of the Project.
Stakeholder and public correspondence tracking logs and lists may be requested by the Project team
during the Project.
D4.9 Further to, the Proponent will coordinate their activities with (including but not
limited to):
(a) City of Winnipeg (various departments and branches), including but not limited to Public
Works Engineering, Parks and Open Spaces, Traffic Signals, Traffic Services, Traffic Management,
Street Lighting, Underground Structures, Streets Maintenance, Transportation Planning Division,
Transit Department, Planning Property & Development Department, Real Estate, Urban Design,
Insurance, Legal Services, and Materials Management;
(b) The Water and Waste Department and/or their representative(s), for the renewal or abandonment
of the water mains, for the televising and renewal or abandonment of the sewer mains, water and
sewer repairs, as well as insulating water services for Concrete Reconstructions;
(c) The Winnipeg Parking Authority;
(d) Winnipeg Transit regarding the impact of the Project on their operations and bus stops;
(e) Any and all Utilities or agencies having infrastructure in the Project area, or that may be
impacted by the Project;
(f) City of Winnipeg Forestry Branch and the Project Manager for review of tree protection,
removals and plantings for all locations.
D4.10 Where applicable, the following shall apply to the Services:
(a) City of Winnipeg’s Accessibility Design Standards (2015) Accessibility Design Standards;
(b) Universal Design Policy www.winnipeg.ca/ppd/Universal_Design.stm;
(c) the most current edition of The City of Winnipeg Standard Construction Specifications
City of Winnipeg Standard Construction Specifications;
(d) City of Winnipeg’s Project Management Manual Project Management Manual, also at LINK;
(e) City of Winnipeg’s Tree Planting Details and Specifications Downtown Area and Regional
Streets Tree Planting Details and Specifications Downtown Area and Regional Streets, also at
http://winnipeg.ca/publicworks/parksOpenSpace/UrbanForestry/default.stm;
(f) City of Winnipeg’s Tree Removal Guidelines Tree Removal Guidelines, also at
http://winnipeg.ca/publicworks/parksOpenSpace/UrbanForestry/default.stm;
(g) City of Winnipeg’s 2012 Draft Updated Transportation Standards Manual (previous version
February 1991);
(h) Manual for the Production of Construction Drawings – City of Winnipeg (November 1984);
(i) Winnipeg Pedestrian and Cycling Strategies (adopted July 15, 2015) Winnipeg Pedestrian and
Cycling Strategies;
(j) Manual of Temporary Traffic Control on City Streets
https://winnipeg.ca/publicworks/transportation/pdf/2020-
ManualOfTemporaryTrafficControl.pdf
(k) Appropriate geometric standards set by the Transportation Association of Canada (TAC);
(l) Current and best practices in pedestrian and cycling infrastructure design.
D4.11 The following documents are to be considered, where applicable:
(a) OurWinnipeg (adopted July 20, 2011);
https://winnipeg.ca/interhom/CityHall/OurWinnipeg/History.stm
(b) OurWinnipeg Sustainable Transportation Strategy (adopted July 20, 2011);
https://winnipeg.ca/interhom/CityHall/OurWinnipeg/History.stm
(c) Winnipeg Transportation Master Plan (adopted November 16, 2011).
https://winnipeg.ca/publicworks/transportation/transportationmasterplan.stm
D4.12 The Project Locations and Technical Scope is subject to final approval of the Project
Manager.
D4.12.1 Substitutions and/or deletions may occur within the consulting assignment and
may result in an adjustment in Fees as per B8.3. Work already completed for work identified in the
consulting assignment prior to the notification of adjustment in the consulting assignment will be
paid at hourly rates identified in the proposal for the actual time completed prior to
notification. There will be no financial compensation if there is a reduction in the consulting
assignment.
D4.13 Unless otherwise specified below, Appendix A – Definition of Professional Consultant
Services
– Engineering – Public Works shall be applicable to the provision of Professional Engineering
services for this Project.
D4.14 The Consultant will be responsible for project reporting and support to the City’s
Project Manager for project reporting in accordance with the City of Winnipeg’s Project Management
Manual at http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#2 and
templates http://winnipeg.ca/infrastructure/asset-management- program/templates-manuals.stm#4.
D4.15 The funds available for this Contract are $300,000.00.
