Basic Information

Reference Number

0000235015

Issuing Organization

The City of Winnipeg

Solicitation Type

RFT - Request for Tender (Formal)

Solicitation Number

703-2022

Title

Maintenance of Petroleum Handling Systems for the Winnipeg Fleet Management Agen

Source ID

PU.MU.MB.559625.C105181

Details

Location

Canada, Manitoba, Winnipeg

Purchase Type

Term: 2022/12/01 12:00:00 AM CST - 2023/11/30 12:00:00 AM CST
Option: three (3) mutually agreed upon (1) year extensions

Description

D2. SCOPE OF WORK

D2.1 The Work to be done under the Contract shall consist of the regular maintenance of
diesel and gasoline storage and dispensing system for seven (7) Winnipeg Fleet Management Agency
Fueling Sites for the period from December 1, 2022 until November 30, 2023, with the option of
three (3) mutually agreed upon (1) year extensions.
D2.1.1 The City may negotiate the extension option with the Contractor within ninety
(90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to
the Contractor as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on December 1st
of the respective year. Changes to the Contract shall not be implemented by the Contractor without
written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in
collaborative procurement initiatives with other levels of government. Accordingly, extensions to
this Contract may not be exercised.

D2.2 The major components of the Work are as follows:
(a) In addition to the regular maintenance of the fuel sites the Contractor will be
responsible for Annual Inspection and Performance testing as required by the CCME Code of Practice,
Section 8.4.1(4) all that apply

D2.3 Including but not limited to the following locations:
(a) 1220 Pacific Avenue
(b) 2546 McPhillips Street
(c) 552 Plinguet Street
(d) 598 Plinguet Street
(e) 1539 Waverley Street
(f) 735 Assiniboine Park Drive
(g) 3 Grey Street

D2.4 The Work shall be done on an "as required" basis during the term of the Contract.
D2.4.1 The type and quantity of Work to be performed under this Contract shall be as
authorized from time to time by the Contract Administrator and/or Users.
D2.4.2 Subject to C7, the City shall have no obligation under the Contract to purchase
any quantity of any item in excess of its actual operational requirements.

Dates

Publication

2022/10/27 11:30:33 AM CDT

Bid Intent

Not Available

Closing Date

2022/11/16 04:00:00 PM CST

Contact Information

Suzanne Bird

204-986-7507

sbird@winnipeg.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Form A	Form A: Bid/Proposal	Yes	No
Form B	Form B: Prices	Yes	No
No entries

Additional Bidding Instructions

B3. SITE INVESTIGATION

B3.1 Further to C3.1, the Bidder may make an appointment to view the Site by contacting the
Contract Administrator.

B3.2 The Bidder is advised that that a Fuel Site Binder containing current and past fuel
site reference material for much of the petroleum handling equipment will be available at the Site
for viewing by the Bidder.

B3.3 The Bidder shall not be entitled to rely on any information or interpretation received
at the Site investigation unless that information or interpretation is the Bidder’s direct
observation, or is provided by the Contract Administrator in writing.

B3.4 The Bidder is responsible for inspecting the Site, the nature of the Work to be done
and all conditions that might affect his/her Bid or his/her performance of the Work, and shall
assume all risk for conditions existing or arising in the course of the Work which have been or
could have been determined through such inspection.

B3.5 The Bidder is responsible for determining:
(a) the location of any utility which can be determined from the records or other information
available at the offices of any public authority or person, including a municipal corporation and
any board or commission thereof, having jurisdiction or control over the utility;
(b) the nature of the surface and subsurface conditions at the Site;
(c) the location, nature, quality or quantity of the materials to be removed or to be employed
in the performance of the Work;
(d) the nature, quality or quantity of the Plant needed to perform the Work;
(e) all matters concerning access to the Site, power supplies, location of existing services,
utilities or materials necessary for the completion of the Work; and
(f) all other matters which could in any way affect his Bid or the performance of the Work.

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