APN 2018-008 - Implementation of new Content Management System(or Systems) and websites(CMS)

Document Request List:
N/A
 
ADVANCE PROCUREMENT NOTICE
 
Header
 
Reference Number
APN 2018-008
 
 
Organization Name
Legal Aid Ontario
 
 
Associated Components
No
 
Dates
 
Published
2018-09-13
 
Revised
 
Closing
2018-09-24 02:00 PM Eastern Daylight Saving Time EDT
 
Details
 
Category
Information Technology Services
 
GSINS
XXXXA: Information Technology Services
 
Region of Delivery
Ontario
 
Region of Opportunity
Canada
 
 
Tender Type
Advance Procurement Notice (APN)
 
Estimated Value
LAO is willing to consider all types of products, from open source to custom product packages.
 
Solicitation Method
Open
 
Notice Description
 
ADVANCE PROCUREMENT NOTICE
Website and Content Management System Project
 
Purpose of this Advance Procurement Notice
This is not a bid solicitation. This is an advance notice of potential projects at Legal Aid Ontario.  It is intended to provide interested Contractors/Consultants an opportunity to give a demonstration of their platforms.  Note that there is no guarantee that these projects will proceed.
 
Description of the Project
This IT project will include the implementation of a new Content Management System (or Systems) and websites (CMS) for two research departments at LAO.  Additional training and support services may be required. These research departments provide essential legal research and litigation support services using legacy CMS systems.  LAO is inviting demonstrations of platforms that could potentially meet its needs. 
 
Both departments provide case-specific research and litigation support as well as create and collect publications, including:
•           research memorandums;
•           decisions and decision summaries;
•           reference materials, research tools and other resources;
•           practice notes
•           updates on relevant legal developments and issues;
•           court documents and other legal precedents; and
•           training materials (including videos  and audio files).
 
Many of these materials have complex metadata.   
 
Description of the Services
The requested length of the demonstration will be one hour and should focus on the technical aspects of the system.  Vendor’s marketing information is not required. 
The demonstrations should focus on the following elements:
 
•           Publishing - Document conversion and display
•           Content Repository – How documents are stored and managed
•           Workflow - Workflow capabilities and features
•           Navigation / Search - Search functionality and option to add third party search engine
•           Analytics – Usage statistics and analytics capabilities
•           CMS Implementation - Implementation and migration processes
•           Security - User authentication and general security
•           CMS Hosting - On premises, SaaS, or hybrid and how and where data is stored or locked in
•           Cost - General pricing and/or licencing system
 
It is anticipated that the procurement for these projects will be initiated within the next 12 months. This is conditional on the project receiving approval to proceed by LAO.
 
Demonstration Requirements
For this contract, vendors will be asked to schedule a one hour on-site meeting with the project steering committee.
 
Process
Vendors who wish to attend for a demonstration should contact general procurement at Legal Aid Ontario.   Vendors are to quote reference number LAO APN 2018-008 in the request.
 
General Procurement
Legal Aid Ontario
Email: procura@lao.on.ca
 
Contact(s)
 
Contracting Authority
 
Name
Legal Aid Ontario
 
Address
Atrium on Bay
40 Dundas Street West
 
 
City
Toronto
 
 
State / Province
ON
 
Country
Canada
 
Postal Code
M5G 2H1
 
Contact: General Procurement
Email: procura@lao.on.ca