Basic Information

Reference Number

0000260902

Issuing Organization

City of Ottawa

Owner Organization

Transportation Services Client Unit

Solicitation Type

RFT - Request for Tender (Formal)

Solicitation Number

38423-86365-T01

Title

TS / TBOM SUPPLY BRIDGESTONE/BANDAG RE-TREAD COACH TIRES AND SERVICES

Source ID

PU.MU.ON.6700.C110563

Details

Location

Canada, Ontario, Ottawa

Purchase Type

Duration: See documents

Description

The Transit Services Department of the City of Ottawa (the “City”) requires the supply and delivery of Bridgestone/Bandag Process Urban Transit Re-Tread Coach Tires and Services (the “Services”) in accordance the terms, conditions, and Specifications of this Request for Tender.

Basis of Award: The City intends to award a contract to the lowest responsive bidder based on the Total Tender Price (HST excluded), set out in Price Schedule “A”, minus any prompt payment discount offered.

Inquiries: All inquiries regarding this RFT are to be directed to the Contracting Authority specified herein. Inquiries must be received in writing via MERX not later than 19 December 2023. Should the MERX system not accept the inquiry, bidders may contact the Contracting Authority by email. Both the questions and answers will be distributed to all potential bidders by way of written addendum, published in MERX, without identifying the source(s) of the inquiry. The City is not obligated to respond to an inquiry or question received after this time period has elapsed. The bidder shall not be entitled to rely on any response or interpretation received from the City unless that response or interpretation is provided by the Contracting Authority by way of addendum.

Dates

Publication

2023/12/06 01:40:08 PM EST

Question Acceptance Deadline

2023/12/19 11:59:00 PM EST

Questions are submitted online

Yes

Closing Date

2024/01/10 03:00:00 PM EST

Contact Information

Melissa Extross

melissa.extross@ottawa.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Request Prompt Payment Discount

Yes

Payment Delay

15 Day(s)

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Form of Tender	Completed and signed Form of Tender	Yes	No
Annex A Specifications	Completed Annex A Specifications	Yes	No
No entries

Additional Bidding Instructions

Submission of Tenders
Bidders must:
Submit their bids electronically through the MERX online system. Bidders are to download this document, complete the required fields, and attach the completed document to its electronic bid AND transcribe their Total Tender Price to their Lump Sum Bid Price in MERX. Should there be a discrepancy between the wording contained in this RFT (including the applicable Price Schedule and any issued addenda) and the wording contained in the MERX online system, the wording contained in this RFT (including the applicable Price Schedule and any issued addenda) shall take precedence. Bids must be signed by an official authorized to bind the bidder.
Complete all sections of the Form of Tender fully and accurately. Bids that omit unit prices in a Price Schedule may be deemed non-compliant and removed from further consideration. Under no circumstances will a bidder be permitted to revise its bid after the Tender Closing Date. Should there be a discrepancy between the information provided by the Tenderer in the RFT document, including the Price Schedule, and the electronic fields in MERX, the information provided in the RFT document and Price Schedule shall take precedence;
Ensure bids are legible. Any form of erasure, strikeout or overwriting must be initialled by the bidder’s authorized signing officer;
Ensure that any supplementary information and literature, either as requested by the City or as deemed by a bidder to be relevant to their bid, should be included in a bid submission. However, should such additional information in any way qualify or restrict the bid, it may result in the bid being deemed non-compliant and rejected.

Prices must be quoted in Canadian funds and must include all excise taxes, duty, custom clearances and all other charges in effect up to the Tender Closing Date. Harmonized Sales Tax (HST) shall be extra to all prices quoted.
All unit prices indicated shall be net to the City and shall include all labour, material, equipment, freight and all other associated costs required to supply any additional hard copy or electronic manuals.
In the event of any discrepancy between the unit price and the extension, the unit price shall govern.
Bidders shall complete Price Schedule “A” in its entirety. Failure to do so may deem their Bid submission non-responsive.
All line items in Price Schedule “A” shall be in accordance with the terms, conditions, and Annex “A” Specifications of this Request for Tenders.

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