Requirement
The City of Ottawa, Fleet Services Branch (the “City”) is requesting standing offer submissions from Offerers qualified to supply and install vehicle accessories (the “Accessory Work”) on an as and when requested basis, in accordance with the specifications, Terms, and Conditions of this Request for Standing Offer (RFSO). The City estimates a total of 100 light vehicles will require accessories annually, for a total of 400 accessories.
Standing Offer Closing Date
All Offer submissions must be addressed to the attention of the Administrative Authority, identified herein, and uploaded to the MERX online tendering system by no later than 3:00 P.M. local time on Wednesday, 17 August 2022. Late Offer submissions will not be accepted. Offers submitted by email or facsimile will not be accepted.
Basis of Authorization
It is the City’s intent to authorize the Standing offer to all Offerers who submit responsive offers for any Accessory Work for which a Firm Unit Price has been provided in Price Schedule A, excluding taxes.
An eligibility list of all authorized Offerers will be created for each Accessory Work. Failure to provide a Firm Unit price will deem an offer non-compliant for the specific Accessory Work. Failure to provide unit pricing for an Accessory Work DOES NOT deem an offer submission non-compliant, however, Call-Ups can only be issued for the Accessory Work for which a firm unit price is provided.
Administrative Authority
The City’s Administrative Authority for this RFSO is:
Tasha MacLaurin, Purchasing Officer
Telephone: (613) 580-2424 Ext. 21804
E-mail:Tasha.MacLaurin@ottawa.ca
Inquiries and Addenda
All inquiries regarding this RFSO are to be directed to the Administrative Authority specified herein. Inquiries must be received in writing via MERX not later than Wednesday, 10 August 2022. Should the MERX system not accept the inquiry, Offerers may contact the Administrative Authority by email. Both the questions and answers will be distributed to all potential Offerers by way of written addendum, published in MERX, without identifying the source(s) of the inquiry. The City is not obligated to respond to an inquiry or question received after this time period has elapsed. The Offerer shall not be entitled to rely on any response or interpretation received from the City unless that response or interpretation is provided by the Administrative Authority by way of addendum.
