Basic Information

Reference Number

0000130579

Issuing Organization

CBC/Radio Canada

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

FR NMRC REST 20180501

Title

FOOD SERVICES IN THE NEW MAISON RADIO-CANADA IN MONTREAL

Source ID

FD.CO.CAN.458875.C81670.C81670

Details

Location

Canada, Quebec, Montréal

Purchase Type

Term: 2020/01/01 12:00:00 AM EST - 2022/12/31 12:00:00 AM EST
Option: 2 x 3 ans / years

Description

PLEASE READ THE FOLLOWING COMPLETELY AND CAREFULLY PAYING ATTENTION TO ALL REQUIREMENTS AND DATES.

CBC/Radio-Canada wishes to receive Proposals for its food services (Services) for its employees and visitors. Without being limited to, and as described in detail in this document, these Services contribute to the quality of life and productivity of CBC/Radio-Canada employees and include counter services, café counter services, self-serve food services and in-house catering services.

The objective of the Request for Proposals (RFP) is to choose the best qualified Supplier offering the most advantageous bid in terms of quality and variety of food and beverages, lowest prices and prompt service.

The initial term of any Agreement resulting from this RFP shall be for three (3) years with two (2) irrevocable option(s) for CBC/Radio-Canada to extend the Agreement for three (3) year periods, exercisable by sending a written notice prior to the end of each term, as described in more detail in the Contract.

1.SUMMARY OF REQUIRED GOODS/SERVICES:

The Contract consists in providing the following four types of food services:

Food counter adjacent to a dining room (total area of about 2,740 ft2);
Café counter adjacent to the aforementioned;
An in-house catering service;
Food services for people working non-standard hours.

In order to carry out its mandate and comply with statutes and regulations, particularly rules of hygiene and sanitation, the Supplier must work with the facilities provided (as indicated in the plans and the list of equipment provided) as well as with access routes provided and constraints imposed by CBC/Radio Canada operations.

2. MANDATORY REQUIREMENTS FOR PARTICIPATION:
This RFP is open only to Proponents who are able to:

demonstrate in their proposal their capacity to provide CBC/Radio-Canada food services in accordance with the requirements set out in the contract; and
provide a bid security, as defined in Section A.6.2.1 – Bid Security.

3. MEETING (OPTIONAL)
A meeting will be held on October 15, 2018 at 10:00 am Eastern Time at 1400 boul. René-Lévesque East, Montreal (Qc) H2L 2M2. This meeting will allow proponents to obtain more information regarding this RFP. You must register at http://newmrc.radio-canada.ca/food-services/ no later than October 14, 2018.

**The briefing session will be conducted in French**

4. TO REQUEST THE RFP DOCUMENTATION
As CBC/Radio-Canada uses Merx (www.merx.com/cbc/radio-canada) to manage its solicitation process, all Proponents must obtain the RFP documents through Merx. Here is the link to the Merx Quick Get Started Steps
for new users (http://bit.ly/2NW0a93).

Please note that CBC/Radio-Canada is not responsible for the distribution of the documents.

5. COMMUNICATION WITH CBC/RADIO-CANADA
Proponents may have queries, require further information or clarification, or discover certain omissions or ambiguities in the RFP documents. If so, or if there is any doubt about the meaning of any part of this RFP, questions must be submitted in writing by Merx as defined in PART I: INTRODUCTION , Table 1: critical dates of the RFx process.

6. RECEIPT OF PROPOSALS
Proposals must be received by CBC/Radio-Canada, via electronic submission to the Merx Website (www.merx.com) no later than December 18, 2018 at 12:00:00 pm (noon), Eastern Time.

The Proponent has the sole responsibility for the timely receipt of a Proposal by CBC/Radio-Canada. The Proponent cannot transfer such responsibility to CBC/Radio-Canada. The MERX clock shall be used to determine the time of receipt of the Proposal, whether the time indicated on such clock is accurate or not.

Partial Proposals, amendments or revisions which are received after the date and time for the RFP Submission Closing Date will not be accepted.

Note:

CBC/Radio-Canada retains the right to negotiate with Proponents on any procurement.

Dates

Publication

2018/09/27 05:32:45 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2018/10/31 11:59:00 PM EDT

Questions are submitted online

Yes

Closing Date

2018/12/18 12:00:00 PM EST

Prebid Conference

2018/10/15 10:00:00 AM EDT

Contact Information

Luc Deschênes

514-246-7663

luc.deschenes@radio-canada.ca

Bid Security

- Bid Bond

1000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2018/10/15 10:00:00 AM EDT

Location

Maison Radio-Canada

Event Note

A meeting will be held on October 15, 2018, at 10:00 am Eastern Time at 1400 boul. René-Lévesque East, Montreal (Qc) H2L 2M2. This meeting will allow proponents to obtain more information regarding this RFP. You must register at http://newmrc.radio-canada.ca/food-services/ no later than October 14, 2018.

**The briefing session will be conducted in French**

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Technical Proposal Envelope

The Proposal must include all appendices (excluding the pricing appendices, financial statements, and financial stability Appendix) and must be submitted in one complete, single PDF file (non-protected).

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Financial Proposal Envelope

The Proposal must include pricing Appendices, financial statements (if required) and the financial stability Appendix, and must be submitted in two (2) separate files:

One complete, single PDF file (non-protected); and
One copy of each document in its original software application format (Word, Excel etc.) and without read/write protection.

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.