Basic Information

Reference Number

0000072629

Issuing Organization

CBC/Radio Canada

Solicitation Type

RFQ - Request for Qualifications (Formal)

Solicitation Number

RFSA ARCH 20161101 2

Title

DIGITIZATION SERVICES – RADIO-CANADA

Source ID

FD.CO.CAN.458875.C81670

Details

Location

Canada, All of Canada, All of Canada

Delivery Point

Montréal ou/or Toronto

Purchase Type

Duration: 3 years
Option: 2 options of 2 ans / years

Description

PLEASE READ THE FOLLOWING COMPLETELY AND CAREFULLY PAYING ATTENTION TO ALL REQUIREMENTS AND DATES.

1. SUMMARY OF REQUIRED SERVICES:

On November 10, 2016, CBC-Radio-Canada launched the Request for Standing Arrangement (RFSA) ARC FR 20161101 – DIGITIZATION SERVICES –RADIO-CANADA. The objective of this RFSA was to qualify firms for digitizing services for CBC/Radio-Canada’s French Services. Since the implementation of this Supply Arrangement (SA), CBC/Radio-Canada has amended the contract to include English services and anticipates an increase in volume for digitization services.

As per PART I: INTRODUCTION, section Supply Arrangement Method of Supply of the main RFSA documentation:

CBC/Radio-Canada reserves the right (if required) to reopen this RFSA to allow additional Suppliers to submit Offers to become Qualified Suppliers and to be awarded an Arrangement for the provision of the required Services. No existing Qualified Supplier will be removed from the Qualified Suppliers list because of the addition of new Qualified Suppliers to the Qualified Suppliers list. The Term of the new Arrangement to be entered into with the new Qualified Suppliers (if any), would have the same termination date than the Arrangement entered into when this RFSA was first issued.

This Request for Supply Arrangements aims to qualify firms for digitizing services for CBC/Radio-Canada’s French and English Services. The mandates arising from this RFSA will be detailed during the Requests for Services.

This Request for Supply Arrangements excludes digitization of audio, video and films.

The Interested Proponents may apply for one or more of the following categories:

The Collection of the Photo Library:

1. negative positive, black and white and color,
2. black and white and color proofs,

Extraordinary documents (example Internal journal, Scrap book, plans, etc.)
Microfiche
Paper files (small lots on request)

Proponents must specify the categories for which they wish to submit an offer. Once selected, Suppliers will receive Requests for services specifying the nature and details of projects requiring their participation, including but not limited to:

Expected results;
Deliverables;
Proposed schedule for the realization of the mandate.

The Agreement resulting from this RFSA shall begin upon signature of the agreement and shall end on January 31, 2020, with two (2) irrevocable option(s) for CBC/Radio-Canada to extend for two (2) year, by sending a written notice prior to the end of each term. Any option period(s) shall be under the same terms and conditions than those of the initial term, unless otherwise specified by CBC/Radio-Canada

2. MANDATORY REQUIREMENTS FOR PARTICIPATION:
This RFSA is open only to Proponents who meet each of the following mandatory requirements:

Years in Business
The Proponent MUST be in business for at least five (5) year.

Mandates of Similar Nature
The Proponent should have realized a minimum of three (3) mandates of a similar nature during the past five (5) years, for goods or services of a similar nature to those required in order to demonstrate its ability to honor an agreement with CBC / Radio-Canada.

3. CONFERENCE CALL (optional)
An optional Conference Call will be held December 12, 2017, 4:00 p.m. Eastern Savings Time. Contact us by email at appro.cbc.src@radio-canada.ca to obtain an access code and the time of the call.

The access code will allow you to identify yourself anonymously when taking the attendance.

4. TO REQUEST THE RFSA DOCUMENTATION
To obtain the RFSA Documentation, Proponent must submit a written statement signed by a duly authorized representative confirming that the Proponent meets all the Mandatory requirements described in Section 2 above. The documents to be completed are available on Merx and must be send to the attention of the CBC/Radio-Canada representative for this RFSA.

Luc Deschenes
Senior Manager, Strategic Supply Management
Finance & Administration
CBC/Radio-Canada

E-mail: appro.cbc.src@radio-canada.ca

If you have not received acknowledgment of your request within forty-eight (48) hours it is your responsibility to resubmit your request.

Following receipt of the signed written, you will be provided with the access to the documentation on Merx.

PLEASE NOTE that CBC/Radio-Canada is not responsible for the distribution of the documents.

5. COMMUNICATION WITH CBC/RADIO-CANADA
All questions must be submitted thru the Merx platform, before the date specified in section: PART I: INTRODUCTION Table 1: Critical Dates in the RFSA Process

6. RECEIPT OF OFFERS
Offers in response to this RFSA are due no later January 12, 2018, at 2:00 p.m, Eastern Saving Time. The Proponent has the sole responsibility for the timely receipt of an Offer by CBC/Radio-Canada. The Proponent cannot transfer such responsibility to CBC/Radio-Canada. The MERX clock shall be used to determine the time of receipt of the Offer, whether the time indicated on such clock is accurate or not. Partial Offers, amendments or revisions which are received after the date and time for the RFSA Submission Closing Date will not be accepted.

Dates

Publication

2017/12/01 01:00:00 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2017/12/19 11:59:00 PM EST

Questions are submitted online

Yes

Closing Date

2018/01/12 02:00:00 PM EST

Prebid Conference

2017/12/12 04:00:00 PM EST

Contact Information

Luc Deschênes

514-597-5836

appro.cbc.src@radio-canada.ca

Required Acknowledgement

Eligibility

To obtain the RFSA Documentation, Proponent must submit a written statement signed by a duly authorized representative confirming that the Proponent meets all the Mandatory requirements described in Section 2 above. The documents to be completed are available on Merx and must be send to the attention of the CBC/Radio-Canada representative for this RFSA.

Luc Deschenes
Senior Manager, Strategic Supply Management
Finance & Administration
CBC/Radio-Canada

E-mail: appro.cbc.src@radio-canada.ca

If you have not received acknowledgment of your request within forty-eight (48) hours it is your responsibility to resubmit your request.

Following receipt of the signed written, you will be provided with the access to the documentation on Merx.

PLEASE NOTE that CBC/Radio-Canada is not responsible for the distribution of the documents.

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2017/12/12 04:00:00 PM EST

Location

Bridge téléphonique

Event Note

An optional Conference Call will be held December 12, 2017, 4:00 p.m. Eastern Savings Time. Contact us by email at appro.cbc.src@radio-canada.ca to obtain an access code and the time of the call.

The access code will allow you to identify yourself anonymously when taking the attendance.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical offer

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Technical (non-financial) Offer Envelope: The Offer must include all appendices (excluding the pricing appendices, the Financial Statements and financial stability Appendix) and must be submitted in one complete single PDF file (non-protected)

Envelope 2 - Pricing offer

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Costing/Pricing Offer Envelope: The Offer must include pricing appendices, financial statements (if required), and the financial stability Appendix and must be submitted in two (2) distinct files:

one complete single PDF file (non-protected) and;
one file of each document in its original software application format (Word, Excel etc.) and without read/write protection.

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