VIA is looking for Service Providers for the provision of Direct to Locomotive Diesel. VIA purchases, on a yearly basis, approximately twenty-five (25) million liters of diesel across the country to be delivered directly to its locomotives. Requirements vary from one area to the other either in terms of schedules, average loads or frequencies.
On top of requesting a delivered price, VIA is looking to evaluate the opportunities of setting up pick-up (FOB-supplier) agreements and dealing directly with carriers. The Tenderer may therefore submit one (1) or two (2) financial Tenders; a first for the provision of diesel fuel, and/or a second to provide delivery services directly to locomotives. VIA reserves the right to choose which option delivers the best value and to retain different suppliers depending on the site; it is therefore possible that distinct contracts will be awarded for the supply and the delivery of fuel.
Mandatory Requirements:
1) Insurance
Tenderer has the following minimal insurance coverage:
a) Commercial General Liability Insurance of $5,000,000
b) Standard Owners Form Automobile Liability Insurance of $5,000,000
c) Contractors Pollution Liability Insurance of $5,000,000
d) Motor Truck Legal Liability
NOTE:
d) Motor Truck Legal Liability is a mandatory requirement for Tenderers presenting a Tender for the transportation portion of this procurement process; Tenders for provision of diesel only (i.e. pick-up) do not need to meet this requirement, as it is the carrier’s burden.
2) Provincial Tax exemption
Tenderer must be registered, in the province(s) where a Tender is presented, as a wholesaler, in order to be in a position to not invoice VIA for provincial sales taxe(s) (see article 15 of the contract / applicable to fuel providers only – not carriers).
NOTE: this is a mandatory requirement for Tenderers presenting a Tender for the provision of diesel portion of this procurement process only; Tenders for transportation only do not need to meet this requirement.
3) EDI Invoicing Tenderer shall have capacity to submit invoices
• If a fuel provider: in an electronic format (EDI); or
• If a carrier: in an electronic format (EDI) or in a “grouped” format.
The goal is to obtain fuel invoices via EDI, and to be paid electronically.
Also, provide VIA with assurance that your IT team will be available to test and set up the communication link in from July to and October 2019.
NOTE: this is a mandatory requirement for Tenderers presenting a Tender for the provision of diesel portion of this procurement process only; Tenders for transportation only do not need to meet this requirement.
4) Spillage procedure Provide your company’s procedures in case of spillage of diesel fuel
NOTE: this is a mandatory requirement for Tenderers presenting a Tender for the transportation portion of this procurement process; Tenders for provision of diesel only (i.e. pick-up) do not need to meet this requirement, as it is the carrier’s burden.
5. Emergency
The Tenderer will have to provide an emergency phone number that can be reached 24/7 for on-call or emergency services & situations.
