VIA Rail Canada Inc., Canada’s national passenger rail service, a Crown Corporation, is looking for Service Providers to provide Diesel and Transportation Service for its Montréal and Toronto Maintenance Centers.
The two portions (Diesel and Transportation) as well as the two locations (Montreal and Toronto) are independent and will be assessed independently, or by location if a combined option was to be considered. Tenderers can present a Tender for one or several location and/or portion.
Mandatory Requirements:
1) Insurance
Tenderer has the following minimal insurance coverage:
a) Commercial General Liability Insurance of $5,000,000
b) Standard Owners Form Automobile Liability Insurance of $5,000,000
c) Contractors Pollution Liability Insurance of $5,000,000
d) Motor Truck Legal Liability
NOTE:
d) Motor Truck Legal Liability is a mandatory requirement for Tenderers presenting a Tender for the transportation portion of this procurement process; Tenders for provision of diesel only (i.e. pick-up) do not need to meet this requirement, as it is the carrier’s burden.
2) Provincial Tax exemption
Tenderer must be registered, in the province(s) where a Tender is presented, as a wholesaler, in order to be in a position to not invoice VIA for provincial sales taxe(s) (see article 15 of the contract / applicable to fuel providers only – not carriers).
NOTE: this is a mandatory requirement for Tenderers presenting a Tender for the provision of diesel portion of this procurement process only; Tenders for transportation only do not need to meet this requirement.
3) EDI Invoicing Tenderer shall have capacity to submit invoices
• If a fuel provider: in an electronic format (EDI); or
• If a carrier: in an electronic format (EDI) or in a “grouped” format.
The goal is to obtain fuel invoices via EDI, and to be paid electronically.
Also, provide VIA with assurance that your IT team will be available to test and set up the communication link in from July to and October 2019.
NOTE: this is a mandatory requirement for Tenderers presenting a Tender for the provision of diesel portion of this procurement process only; Tenders for transportation only do not need to meet this requirement.
4) Spillage procedure Provide your company’s procedures in case of spillage of diesel fuel
NOTE: this is a mandatory requirement for Tenderers presenting a Tender for the transportation portion of this procurement process; Tenders for provision of diesel only (i.e. pick-up) do not need to meet this requirement, as it is the carrier’s burden.
5. Emergency
The Tenderer will have to provide an emergency phone number that can be reached 24/7 for on-call or emergency services & situations.
