Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Renee Cheng
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
reneeke.cheng@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Virtual Campus Tours System.
The Office of University Admissions and Outreach, Office of Student Recruitment intends to acquire one (1) Virtual Campus Tours System. The Proponent should propose the Solution as a Service (SaaS) solution model that should be intuitive for users, easy-to-use for University staff, and available on both desktop and mobile devices.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Monday, November 28, 2022 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The term is two (2) years with option to extend for an additional three (3) periods of up to one (1) year each.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
The Evaluation Criteria and weightings to be applied are as follows:
EVALUATION CRITERIA Weight
Projects Goals and Expectations 5
Virtual Tour Platform
Functional Requirements 9
Content Requirements 9
Design Requirements 7
Technical Requirements 9
Implementation & Data Migration
Implementation Plan 8
Data Migration 8
Training, Documentation & Knowledge Transfer 5
Service Levels, Maintenance and Support
Service Levels 5
Maintenance & Technical Support 5
Deliverables Warranty 2
Policy Compliance 3
Experience and Qualifications 5
Security and Privacy Protections Pass/Fail
Financial Submission 20
Total 100
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
