Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Candida Charles
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
candida.charles@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Vending Machines – Snacks & Fresh Food
The intent of this RFP is to select a Supplier per category to supply and operate vending machines in the downtown campus location. The Supplier(s) will provide all necessary labor, fuel, machinery, vehicles, tools and supplies. The University will be evaluating and awarding the two categories independently. Proponents can respond to one or both categories:
Category A - Packaged Beverage/ Snack Vending Machine
Category B – Micro Market or Fresh Food Vending Machine
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Thursday, June 08, 2023 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Not Applicable
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The terms is October 2023 to June 2025 to align with the University academic year, after which the Agreement will include an option for three (3) one-year terms.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience & Qualifications 10
Vending Operations
Vending Machines 15
Installation Process 10
Maintenance & Stocking 15
Payments & Refund 15
Audit & Reporting 15
Financial Submission 20
Total 100
Demonstration (Optional) 10
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
