UOT201815762. - Supply and Installation of Varsity Stadium Track Surfacing System

Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2
 
Description:
This negotiated Request for Proposals (“RFP”) is an invitation by The Faculty of Kinesiology and Physical Education on behalf of The Governing Council of the University of Toronto (the “University”) to prospective Proponents to submit Proposals for Supply and Installation of Varsity Stadium Track Surfacing System.
 
The scope of work includes, but not limited to, the removal of the existing track, assessment of the existing subsurface, supply and install of new track surfacing system, warranty and service, project management and other activities associated with completing the work.
 
The Contractor shall remove and dispose of all existing poured track surface materials, inspect and prepare the existing asphalt base layer, furnish and install a complete track surfacing system as indicated herein and in accordance with the RFP requirements.
 
The replacement of the track surfacing system will be conducted in conjunction with the replacement of the scoreboard for the Varsity Stadium that is covered by a separate tendering process.
 
It is crucial that this project be concluded successfully by June 15, 2018. We anticipate that the contract be signed by mid-April 2018.
 
Likewise, the track will be used for multiple user needs, ranging from high performance athletes in training and competition as well as recreational users, and will meet the requirements for an IAAF certified running track.

Tendering Website:
Suppliers will find the complete tender document at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.
 
Procurement Method:
Open tender whereby all interested suppliers may submit a response.
 
Estimated Quantities:
Available within the tender document.
 
Submission Details:
Suppliers shall submit their response using Bonfire at:
https://utoronto.bonfirehub.ca/
 
Submission Deadline:
See Closing Date below.
 
Public Opening:
Not Applicable
 
Conditions for Participation:
Available within the tender document
 
Mandatory Submission Requirements:
1. Appendix B - Submission Form
2. Appendix C - Rate Bid Form
3. Appendix D - Reference Form
4. Schedule A - Mandatory Requirements Form
Complete submission requirements are provided within the tender document.
 
Scored Submission Requirements:
1. Experience and Qualifications – 30 points
2. Product and Installation – 15 points
3. Approach and Methodology – 15 points
4. Warranty and Service – 10 points
5. Pricing – 30 points
Complete submission requirements are provided within the tender document.
 
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:  Completion by June 15, 2018
 
Duration of Agreement:
The term of the agreement is to be for a period of eight (8) years, with an option in favour of the University to extend the agreement on the same terms and conditions for two (2) additional two-year terms.
 
Additional Options:
Available within the tender document.
 
Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.
 
Supplier Prequalification (if applicable):
Not applicable
 
Responses must be submitted in English.
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document which contain the most current information.
If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.