Basic Information

Reference Number

0000246355

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202316783

Title

Peer-to-Peer Recognition Platform

Source ID

PU.AC.ON.238761.C110216

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: Two, one year extension option

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Renee Cheng
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
reneeke.cheng@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Peer-to-Peer Recognition Platform.

The University is to seek a contract with a supplier who can provide an online platform solution that will provide following deliverables:

Act as a central hub for informal and formal recognition programming at the University of Toronto with an easy to use, engaging interface.
Administrative dashboard for managing points allocation, reporting requirements, and award nominations.
Multiple administrator user roles available with varying access to dashboard tools including building award nomination forms and / or points allocation.
Support the delivery and administration of central peer-to-peer informal recognition program through appreciation and milestone acknowledgement e-cards that are intuitive to draft and send.
Support the delivery and administration of institutional and divisional formal (awards) recognition programs through individual and team award nomination submissions and prize allocation via a digital store.
Provide an online catalogue with a wide range of items for purchase using a points system. Points can be allocated for some of the formal award prizes, or by managers.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Friday, May 26, 2023 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: Not Applicable

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The term of Agreement is intended to be for a period of five (5) years with an option to extend for two (2) additional terms of up to one (1) year each

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Schedule D Part 1
B.1   Experience and Qualifications                                                           5
B.2   Functionality Requirements                                                              23
     B.2.1 Solution Interface                                                                         6
     B.2.2 Informal Recognition (Peer-to-Peer) 5
     B.2.3 Formal Recognition                                                                     3
     B.2.4 Online Catalogue 3
     B.2.5 Administration and Support                                                         6
B.3     Technical Requirements                                                                  20
     B.3.1 General Requirements                                                               6
     B.3.2 Accessibility Requirements                                                         8
     B.3.3 Authentication & Data Security Requirements 6
B.4         Implementation 7
B.5         Training and Documentation                                                       5
B.6         Warranty, Service Support & Maintenance 15
     B.6.1 Service Levels                                                                            5
     B.6.2 Deliverables Warranty 4
     B.6.3 Maintenance & Technical Support                                           6
Presentation 5
Schedule D Part 2
Financial Submission 20
Total (without testing) 100
Testing (Optional) 20
Total (with testing) 120

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2023/05/01 03:24:32 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2023/05/08 02:00:00 PM EDT

Questions are submitted online

Closing Date

2023/05/26 02:00:00 PM EDT

Contact Information

Renee Cheng

000-000-0000

reneeke.cheng@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/66133

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