Procuring Entity: The University of Toronto
Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2
Description:
The Faculty of Dentistry at the University of Toronto is seeking a leasing arrangement to finance the complete replacement of our its servers, data storage, data backup and disaster recovery infrastructure along with complete replacement of our its computer fleet as well as associated peripherals including monitors, data projectors, computer mounts and. The purpose of this RFP is to acquire competitive lease and finance rates for this project only. We estimate our pre-tender project cost is in the range of $1.4 - $1.65 million CAD, which includes, complete replacement of server, storage, and backup infrastructure; purchase of approximately 670 desktop computers; de-installation/installation costs; licensing fees; warranty costs and peripheral component costs. A separate RFP has been issued to select a vendor for the server infrastructure. The selection of a vendor for the server infrastructure and subsequent negotiations isare expected to be completed on or around late March 26, 2018. The Faculty of Dentistry will leverage a pre-existing University of Toronto agreement for the purchase of the new computer fleet along with peripheral equipment.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.
Procurement Method:
Open tender whereby all interested Proponents may submit a response.
Estimated Quantities:
Available within the tender document.
Submission Details:
Suppliers shall submit their response using Bonfire at: https://utoronto.bonfirehub.ca/
Submission Deadline:
See Closing Date below.
Public Opening:
Not Applicable
Mandatory Submission Requirements:
Appendix B - Submission Form
Appendix C - Rate Bid Form
Appendix D - References Form
Complete submission requirements are provided within the RFP Documents.
Scored Submission Requirements:
Rated Criteria Category----------------------------------------------------------Weighting (Points)
C.1 Capabilities--------------------------------------------------------------------20
C.2 Lease Terms and Conditions and Value-Added Options----------10
C.3 Lease Cycle-------------------------------------------------------------------5
D. Rates---------------------------------------------------------------------------65
Total Points--------------------------------------------------------------------------100
Complete submission requirements are provided within the RFP Documents.
This procurement is covered by:
- Chapter 5 of the Canadian Free Trade Agreement
- Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
- Chapter 19 of the Comprehensive Economic and Trade Agreement between Canada and the European Union
Time-Frame for Delivery/Duration of Agreement:
The term of the agreement is to be for a period of four (4) years with an option in favour of the University to extend the agreement on the same terms and conditions for an additional term of up to one (1) year. It is anticipated that the agreement will be executed on or around April 2018.
Additional Options:
Available within the tender document.
Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.
Electronic Auction:
The process does not involve an electronic auction.
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information. If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.
