Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Raymond Siguenza
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
raymond.siguenza@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Full Service Facility for Outdoor Project
The Faculty of Kinesiology and Physical Education (KPE) requires a full service facility where the Faculty’s “Outdoor Projects” can be held for undergraduate students in their 1st to 3rd year. This requires the provision of facilities, accommodation, staff support, activities, transportation and food for the following groups and approximate number of people:
1. Ten (10) to twenty (20) student leaders for one (1) night on site (Group 0)
2. This is followed by two sequential groups of 275 - 330 participants (Group 1 and Group 2) with an overlap lunch on departure day (Group 1) and arrival day (Group 2). These groups would include 20 - 40 counsellors (also University of Toronto students) for a period of three (3) nights on site over a 4-day period.
3. During or following either of Group 1 or Group 2, a third group (Group 3) would include 40 to 50 participants for two (2) nights in a wilderness canoe tripping area.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Friday, May 19, 2023 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The term of the agreement is one (1) year with an option to extend to three (3) 1-year terms.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and Qualifications 15
Facilities 15
Equipment 10
Food Requirements 10
Accommodation 10
Transportation 10
Pricing 30
Total 100
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
