Basic Information

Reference Number

0000183239

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202016145

Title

Form, Workflow and Business Rule Process Management Platform

Source ID

PU.AC.ON.238761.C105382

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 2 years
Option: three (3) additional terms of one (1) year

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Dan Doyle
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
dan.doyle@utoronto.ca
647-349-1283

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Form, Workflow and Business Rule Process Management Platform
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/31271 on or before Wednesday, October 14, 2020 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: Proponents must receive a minimum score of 52 in the Technical Requirements Section of the Evaluation. Proponents who do not receive a score of 52 on the Technical Requirements section of the evaluation will not be further evaluated in this RFP process.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Two (2) years with option to extend for three (3) additional one (1) year terms.

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:

EVALUATION CRITERIA WEIGHT
Solution Environment and Configuration 10
Functional Requirements 45
Experience and Qualifications 5
Training and Documentation 5
Service Level 5
System Hosting 5
Implementation 5
Presentation/Demonstration 5
Pricing 15
Total 100
IRMQ Pass/Fail

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2020/09/15 01:37:00 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2020/10/05 02:00:00 PM EDT

Questions are submitted online

Closing Date

2020/10/14 02:00:00 PM EDT

Contact Information

Dan Doyle

647-349-1283

dan.doyle@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents must upload all Requested Documents to:
https://utoronto.bonfirehub.ca/opportunities/31271

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