Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Farrah Amiri, Procurement Officer
Farrah.amiri@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Facility Maintenance & Operations Services. The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/ 65485 on or before May 10, 2023, 2:00:00 p.m. local time. The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation.
The Evaluation Criteria and weightings to be applied are as follows:
EVALUATION CRITERIA WEIGHT
TECHNICAL SUBMISSION
Proponent Experience and Qualification 15
Personnel / Staff 15
Facility Management Approach 15
Asset Tagging - Portal 05
Sub Total 40
Financial Submission
Pricing – Base Building Equipment Contracts 15
Pricing – Staffing Team 15
Pricing – % increase contract extension 5
Sub Total 35
Pre -Interview Score-Maximum points 75
Interview -Presentation 25
Post-Interview Score –Maximum points 100
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
Three (3) years contract (the “Term” with an option in favour of the University to extend the agreement on the same terms and conditions for two (2) additional terms of a one (1) year term.
Estimated commencement date May 2023.
Substantial Completion: May 2026
PREQUALIFICATION
Proponents who do not achieve a minimum score of 26 out of 40 points for the evaluation criteria will not proceed to the Financial Submission Requirements evaluation and will receive no further consideration.
The top 3 proponents will be short-listed. Proponents who do not achieve a minimum score of 48 out of 75 points for the evaluation criteria, will not proceed to the short listed for interview and will receive no further consideration.
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
