Basic Information

Reference Number

0000261504

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

UOT202316908

Title

Catering Services

Source ID

PU.AC.ON.238761.C110216

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Candida Charles
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
candida.charles@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFSQ for Catering Services for Schwartz Reisman Innovation Campus
The intent of the Request for Supplier Qualification (RFSQ) is to create a Qualified Supplier List (QSL) of five (5s) catering suppliers to provide catering services. Two of the five on the QSL may provide catering services for Category 1 - small events (50 or less), while the reminder may provide catering services to both Category 1 and 2 - small and larger events. The University reserves the right to change the ratio before awarding. The Qualified Suppliers will work primarily for the SRIC events team but may occasionally have requests from other University of Toronto offices and external groups. The RFSQ is divided into the following categories:
•             Category 1 – Catering Services for Meeting & Events (1 - 50 persons)
•             Category 2 – Catering Services for Meetings, Events & Gala (1 – 1,000 or more)
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Tuesday, January 30, 2024 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: Proponents should achieve a score of 75% or 63.75 points out of 85 for Technical submission before moving to the Financial Submission

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
3 years term

PREQUALIFICATION
The University intends to select up to five qualified suppliers for the purposes of establishing a qualified supplier list (“QSL”). The period of validity of the QSL is 3 years

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:

EVALUATION CRITERIA                                                   WEIGHT
Experience & Qualifications                                                 15
Catering Services                                                                20
Team Resources & Equipment                                            20
Policies                                                                                15
Social and Sustainable Practices                                        15
Technical Subtotal 85
Financial Submission                                                                   15
Total 100
Demonstration (Menu and Tasting) 50

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.

Dates

Publication

2023/12/18 03:31:24 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2024/01/16 02:00:00 PM EST

Questions are submitted online

Closing Date

2024/01/30 02:00:00 PM EST

Other

2024/01/15 11:00:00 AM EST

Contact Information

Candida Charles

000-000-0000

candida.charles@utoronto.ca

Pre-Bidding Events

Event Type

Proponents Meeting

Attendance

Recommended

Event date

2024/01/15 11:00:00 AM EST

Location

Schwartz Reisman Innovation Campus, 108 College Street Toronto, ON, Canada M5G 0C6

Event Note

The University will be conducting a Proponents Meeting on January 15, 2024 in groups between 11:00 am and 1:30 pm. Specific timelines will be provided after registration to monitor group sizes.
Registration Deadline for Proponents Meeting is January 8, 2024. Please email Candida Charles (candida.charles@utoronto.ca) to register.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/74253

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