Basic Information

Reference Number

0000150331

Issuing Organization

University of Toronto Mississauga

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTMCP20190514

Title

Radio Upgrade and Service

Source ID

PU.AC.ON.833659.C102807

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Travis Janzen, Senior Procurement Officer (procurement.utm@utoronto.ca)

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting a RFP for Radio Upgrade and Service.
UTM would like to request proposals to replace the existing legacy ICOM based voting radio system with a moto TRBO capacity plus trunking radio system. The Capacity Plus trunking system is necessary for UTM to maximize the talkgroup capability and bandwidth gained by this level of system operation. This platform is currently in use at the other University of Toronto campuses and it is desired to maintain this mode of operation to allow for a more fluid level of interoperability at all other UofT campuses.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before June 10, 2019 (2:00:00 PM local time).

The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Proponents that do not achieve the minimum scores in the sections indicated below may not be eligible for consideration further in the RFP Process.

Site Visit (pass/fail)
- May 24, 2019 @ 10:00 AM Local Time.

Meeting Location: Recreation and Wellness Center (RAWC), Main Entrance, U of T Mississauga Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6.
Note: On Campus location is 1825 Outer Circle.
http://map.utoronto.ca/utm/building/332

Motorola Elite Partner (or equivalent) (Pass/Fail)
Must achieve a minimum of 60 out of 75 points in the Technical Evaluation

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The term of the Agreement is to be for five (5) years. It is anticipated that the Agreement will be executed in June/July 2019.

The University will base its selection of qualified suppliers on the following criteria:

Site Visit (pass/fail)
Motorola Elite Partner (or equivalent) (Pass/Fail)
Native Compatibility with St. George Campus (25 Points)
Experience & Qualifications (20 Points)
Project Schedule and Training (20 Points)
Emergency Response ( 10 Points)

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2019/05/14 02:02:00 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2019/05/28 02:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2019/06/10 02:00:00 PM EDT

Job-Walk Visit

2019/05/24 10:00:00 AM EDT

Contact Information

Travis Janzen

905-301-2233

procurement.utm@utoronto.ca

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

2019/05/24 10:00:00 AM EDT

Location

Recreation and Wellness Center (RAWC), Main Entrance, U of T Mississauga

Event Note

Pass / Fail Site Visit – May 24, 2019 @ 10:00 AM Local Time.

Meeting Location: Recreation and Wellness Center (RAWC), Main Entrance, U of T Mississauga Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6.

Note: On Campus location is 1825 Outer Circle.

http://map.utoronto.ca/utm/building/332

PARKING – Vendors attending the site visit will be required to pay for parking. Lots available for pay and display parking are P4, P8, and P9.
https://www.utm.utoronto.ca/parking/visitorday-parking
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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