Basic Information

Reference Number

0000077447

Issuing Organization

University of Toronto Mississauga

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTMLIB20170201

Title

Provision of Security Guard Services

Source ID

PU.AC.ON.833659.C82942

Details

Location

Canada, All of Canada, All of Canada

Description

Procuring Entity: The University of Toronto Mississauga

Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2
Description:

This Request for Proposals (“RFP”) is an invitation by the University of Toronto Mississauga (UTM), Library to prospective Proponents to submit Proposals for the Provision of Security Guard Services.
The Security Services Provider shall provide security services for the UTM Hazel McCallion Academic Learning Centre (HMALC), a ten-year-old facility. The HMALC has approximately 108,000 sq. ft. of space over four floors, has approximately 1200 study spaces, over 170 computer workstations for students and library catalogue resources numbering over 350,000 items. The Potential Security Service Providers will demonstrate the ability to financially sustain the guard force and complete all aspects of the contract if awarded.

The guards will be working during predetermined times while the Library is operating. The Proponent shall provide all labor, equipment, tools, materials and supplies to perform the required services. The Proponent shall possess valid credentials evidencing Security Guard Registration as required by law.

As security demands dictate, additional security guards may be required by the University on short notice and for various lengths of time. The Proponent shall have available for immediate assignment to the University supplemental personnel sufficient to cover all regularly assigned duties and other occasional services. Requests from other clients for additional security service shall be billed and managed separately.

Tendering Website:
Suppliers will find the tender documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.

Procurement Method:
Open tender whereby all interested suppliers may submit a response.

Estimated Quantities:
Available within the tender document.

Submission Details:
Suppliers shall submit their response using Bonfire at:
https://utoronto.bonfirehub.ca/opportunities/12587

Submission Deadline:
Friday, March 9, 2018 at 2:00:00PM EST

Public Opening:
Not Applicable.

Conditions for Participation[1]:
Available within the tender document.

Mandatory Submission Requirements:
Submission Form - Appendix B
Rate Bid Form – Appendix C
Reference Form- Appendix D
Ontario Private Security and/or Investigative Services Licence
Complete submission requirements are provided within the tender document.

Scored Submission Requirements:

Experience and Qualification – 30 Weights
Operational Requirements -35 Weights
Financial Capacity -10 Weights
Pricing -25 Weights

Complete submission requirements are provided within the tender document.

This procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement
Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
Chapter 19 of the Comprehensive Economic and Trade Agreement between Canada and the European Union

Time-Frame for Delivery/Duration of Agreement[2]:

It is anticipated that the Agreement will be executed on or around June 2018.

The term of the agreement is to be for a period of one (1) year with an option in favour of the University to extend the agreement on the same terms and conditions for an additional two (2) one (1) year terms, based on satisfactory performance assessment and internal requirements.

Additional Options:
Available within the tender document.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

Responses must be submitted in English.

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.

If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.

[1] Conditions for Participation must be completed if there are any specific conditions that suppliers must meet in order to participate in the procurement. This includes requirements for specific documents or certifications to be provided by the supplier.

Dates

Publication

2018/02/01 11:51:49 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2018/02/22 12:00:00 AM EST

Questions are submitted online

Yes

Closing DateA - Previous Amendment

2018/03/23 02:00:00 PM EDT

Onsite Visit

2018/02/20 10:00:00 AM EST

Contact Information

Procurement UTM

416-460-2042

procurement.utm@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2018/02/20 10:00:00 AM EST

Location

CCT Building- Tim Hortons Express-3359 Mississauga Road, Mississauga, ON L5L1C6

Event Note

Optional Site Visit:
There will be an optional site visit for this RFP on Tuesday, February 20, 2018 at 10:00 a.m. Eastern Standard Time (EST) for approximately one and a half (1.5) hours. The site visit will be at the UTM Hazel McCallion Academic Learning Centre (HMALC) Library.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents must upload all Requested Documents to Bonfire:
https://utoronto.bonfirehub.ca/opportunities/12587

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