UTM 2018-19-54 - Paving Services for McGrath Valley Residence

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Ryan Henningsen – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
This Request for Tender issued by Facilities Management and Planning, at the University of Toronto Mississauga on behalf of The Governing Council of the University of Toronto is an open call to prospective bidders to submit Tenders for the provision of General Construction Services of the re-pavement of McGrath Valley.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/23146
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 23, 2019 2:00:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Pass / Fail Site Visit – May 9, 2019 @ 10:30 AM Local Time. 

Meeting Location: McGrath Valley Residence - Parking Lot P10, U of T Mississauga Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6. 
 
http://map.utoronto.ca/utm/building/323T
The site visit is intended for bidders to carefully examine the site and note the conditions affecting the work prior to the Tender submission. Alternative date will not be provided for the Site Visit.
In addition to the factors set out in RFT Section 6.3(2)(a) and 6.3(2)(b), the University will evaluate the Tenders based on the following additional factors:
(a) Site Visit Pre-Tender Meeting Attendance                        pass / fail
(b) Completed Schedule B Tender Submission Form            pass / fail
(c) Completed Schedule C Conflict of Interest Declaration    pass / fail
(d) Completed Schedule D Price Schedule                             pass / fail
(e) Proof on Insurance - $5M General Liability Insurance       pass / fail
      $5M Automotive Insurance
(f)  Surety Agreement re: 50% Performance
      Bond, and 50% Labour and Material Bond.                        pass / fail

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9]

CONTRACT DETAILS
Milestone Schedule:
The contractor shall commence work upon receipt of written notification of award and substantially complete by July 26, 2019. The contractor shall coordinate all work with the University.

Tender Issue                                                         May 1, 2019
Site Walk-thru Meeting                                         May 9, 2019 at 10:30 am local time
Tender Close                                                        May 23, 2019 at 2:00pm
Earliest Construction start date:                           June 3, 2019
Kick-off Meeting                                                    May 30, 2019
Substantial Completion                                        July 26, 2019
Deficiency Completion                                          August 2, 2019
 
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.