UTM 2018-19-80 - General Contractor Services for Deerfield Hall Starbucks Café

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Ryan Henningsen – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
This Request for Tender issued by the Facilities Management and Planning, at the University of Toronto Mississauga on behalf of The Governing Council of the University of Toronto is an open call to prospective bidders to submit Tenders for the provision of General Contractor Services for the Deerfield Hall Starbuck’s Café project.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/25636
On or before 20 August, 2019 @ 2:00:00 PM local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Pass / Fail Site Visit – 08 August, 2019 @ 10:00 AM Local Time. 

Meeting Location: Deerfield Hall – Level 1, Main Entrance Lobby next to Northside Bistro, U of T Mississauga Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6. 

Note: On campus location is 1535 Outer Circle

http://map.utoronto.ca/utm/building/340

The site visit is intended for bidders to carefully examine the site and note the conditions affecting the work prior to the Tender submission. Alternative date will not be provided for the Site Visit.
Visitor/daily parking permits may be purchased from Pay and Display machines in Lots P4, P8 and P9, Alumni House or in the CCT Garage.  For further information regarding visitor parking at the University of Toronto Mississauga, please refer to http://www.utm.utoronto.ca/parking/visitorday-parking .  Please Note: It is the responsibility of vendors to ensure they are updated on any road closures/construction occurring on University property.  Please refer to the following link: http://www.utm.utoronto.ca/facilities/project-schedules-and-updates

In addition to the factors set out in RFT Section 6.3(2)(a) and 6.3(2)(b), the University will evaluate the Tenders based on the following additional factors:
(a) Site Visit Pre-Tender Meeting Attendance                           pass / fail
(b) Completed Schedule B Tender Submission Form               pass / fail
(c) Completed Schedule C Conflict of Interest Declaration       pass / fail
(d) Completed Schedule D Price Schedule                               pass / fail
(e) Proof on Insurance - $5M General Liability Insurance         pass / fail
      $5M Automotive Insurance
(f) Surety Agreement re: 50% Performance
      Bond, 50% Labour and Material Bond.                                pass / fail
 
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9]

CONTRACT DETAILS
Milestone Schedule:
The contractor shall commence work upon receipt of written notification of award. The contractor shall coordinate all work with the University.

• Tender Issue                                                        01 August, 2019
• Tender Close                                                       20 August, 2019 at 2:00:00 pm local time
• Anticipated Building Permit Approval Date        22 August, 2019
• Kick-off Meeting                                                   22 August, 2019, 10:00 AM (TBD)
• Construction start                                                 26 August 2019 (or earliest after tender is awarded - Space is currently ready for construction)
                                                                               Note: On site construction to start on receipt of building permit.
• Casework installation                                           Casework is available for installation from 28th August. The contractor should provide a schedule for millwork installation date as soon as tender is awarded, so arrangements can be made for the millwork delivery to site.
                                                                               Anticipated Millwork installation start date: 3 September, 2019
• Equipment Installation                                          Equipment supplied by Starbucks will be on site for installation from August 6, 2019. The contractor should provide a schedule for equipment installation date as soon as tender is awarded.
• Café Opening                                                       No later than 16 September, 2019