UTM 2017-18-49 - Erindale Studio Theatre Change Room Upgrades

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Ryan Henningsen – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
This Request for Tender issued by the Facilities Management and Planning, at the University of Toronto Mississauga on behalf of The Governing Council of the University of Toronto is an open call to prospective bidders to submit Tenders for the provision of General Contracting Services for the Erindale Studio Theatre Change Room Upgrades.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/22827
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 16, 2019 2:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Pass / Fail Site Visit – 23 April, 2019 @ 10:00 AM Local Time. 

Meeting Location: Erindale Studio Theatre - Main Entrance Area (Outside), U of T Mississauga Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6.

Note: On Campus location is 1515 Outer Circle.

http://map.utoronto.ca/utm/building/316
The site visit is intended for bidders to carefully examine the site and note the conditions affecting the work prior to the Tender submission. Alternative date will not be provided for the Site Visit.
In addition to the factors set out in RFT Section 6.3(2)(a) and 6.3(2)(b), the University will evaluate the Tenders based on the following additional factors:
(a) Site Visit Pre-Tender Meeting Attendance                         pass / fail
(b) Completed Schedule B Tender Submission Form             pass / fail
(c) Completed Schedule C Conflict of Interest Declaration     pass / fail
(d) Completed Schedule D Price Schedule                             pass / fail
(e) Proof on Insurance - $5M General Liability Insurance       pass / fail
      $5M Automotive Insurance
(f) Surety Agreement re: 50% Performance
      Bond, and 50% Labour and Material Bond.                        pass / fail

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9]

CONTRACT DETAILS
Milestone Schedule:
The contractor shall commence work upon receipt of written notification of award and substantially complete by July 15, 2019 the contractor shall coordinate all work with the University and ensure the least amount of disturbance to the occupants of the building.

• Construction Start On-Site                        June 3, 2019 Earliest Client Area Release
• Shop Drawing Process Arch/M&E                May 20, 2019 to June 7, 2019
• Shop Drawing Arch Millwork                         May 20, 2019 to May 24, 2019
• Millwork (off Site Fabricate)                          May 27, 2019 to July 5,, 2019
• Hoardings & Demolition                                May 27, 2019 to Friday May 31, 2019
• Rough Carpentry                                          June 3, 2019 to June 14, 2019
• Finishes Walls                                              June 17, 2019 to June 28, 2019
• Finishes Floor                                               June 24, to June 28, 2019
• Finishes Susp. System & LAT                      June 17, 2018 to July 5, 2019
• Millwork Install                                           July 8, 2019 to July 19, 2019
• Mech Plumbing Rough-in                             June 17, 2019 to June 21, 2019
• Mech Plumbing S&I Fixtures                        July 1, 2019 to July 19, 2019
• Mech HVAC Ductwork & Grilles                   July 17, 2019 to June 21, 2019            
• Electrical Rough-In                                       June 17, 2019 to June 21, 2019
• Audio Visual S&I Upgrades                          June 17, 2019 to July 15, 1219                                       
• FA Panel & System Upgrades Install        July 1, 2018 to July 12, 2018
• FA Commissioning                                     July 15 to July 19,, 2019
• Substantial Completion                              July 15, 2019
• City Bldg. & Fire Inspection                          July 15 to 19, 2019
• Deficiency                                                     July 22, 2019 to August 2,, 2019
• Permits Cleared                                            August 2, 2019
• Client Fully Occupy Building                     August 4, 2019