Basic Information

Reference Number

0000171384

Issuing Organization

University of Toronto Mississauga

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTM200005

Title

Cleaning Services for Student Housing & Residence Life

Source ID

PU.AC.ON.833659.C102807

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Travis Janzen, Senior Procurement Officer (procurement.utm@utoronto.ca)

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT

The University of Toronto, Mississauga Campus is issuing  this RFP for Cleaning Services for Student Housing & Residence Life

This Request for Proposal (“RFP”) is an invitation by Student Housing and Residence Life, at the University of Toronto Mississauga (“UTM”) on behalf of The Governing Council of the University of Toronto (the “University”) to prospective bidders to submit Tenders for the provision of residence and conference facility cleaning services at the UTM campus, 3359 Mississauga Road, Mississauga as and when required. The successful Proponent pursuant to the RFP will be required to provide a team qualified personnel to deliver the required services and within the specified time frame.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before March 13, 2019 (2:00:00 PM local time).

The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Proponents that do not achieve the minimum scores in the sections indicated below may not be eligible for consideration further in the RFP Process.

Total Technical Score (50pts/70pts)

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
It is anticipated that the Agreement will be executed in March 2020.

The University will base its selection of qualified suppliers on the following criteria:

Contractor experience, background (35 Pts.)
Quality of service, workforce and management (20 Pts.)
Demonstrated Understanding of the Scope of Requirements (15 Pts.)
Financial (30 points)

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence

Dates

Publication

2020/02/24 10:00:14 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2020/03/04 02:00:00 PM EST

Questions are submitted online

Yes

Closing DateA - Latest Amendment

2020/03/17 02:00:00 PM EDT

Job-Walk Visit

2020/03/02 02:00:00 PM EST

Contact Information

Travis Janzen

905-301-2233

procurement.utm@utoronto.ca

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

2020/03/02 02:00:00 PM EST

Location

Oscar Peterson Hall – main entrance lobby, UTM Campus, 3359 Mississauga Rd, Mississauga ON

Event Note

Non-Mandatory Site Visit – 2 March 2020 @ 2:00 PM Local Time.

Meeting Location: Oscar Peterson Hall – main entrance lobby, UTM Campus, 3359 Mississauga Rd, Mississauga ON, L5L 1C6.

Note: On Campus location is 3375 Residence Road.

http://map.utoronto.ca/utm/building/326

The site visit is intended for proponents to carefully examine the site and note the conditions affecting the work prior to the proposal submission.

Visitor/daily parking permits may be purchased from Pay and Display machines in Lots P4, P8 and P9, Alumni House or in the CCT Garage. For further information regarding visitor parking at the University of Toronto Mississauga, please refer to http://www.utm.utoronto.ca/parking/visitorday-parking .
Please Note: It is the responsibility of vendors to ensure they are updated on any road closures/construction occurring on University property. Please refer to the following link: http://www.utm.utoronto.ca/facilities/project-schedules-and-updates
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

PLEASE NOTE: Proponents must submit their proposal via the BONFIRE e-tendering system. Please refer to the RFP documents for detailed submission instructions.

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