REQUEST FOR QUOTATION (RFQ) #1520158-22
This Request for Quotation (RFQ) is an open competitive invitation by the Toronto Police Service (TPS).
The scope of this RFQ includes the supply, delivery and warranty of the products listed in Schedule A – Price Sheet. Other items not listed may be required and will be priced based on the Bidder’s catalogue/price list less any discount offered. The Bidder is to state the discount offered on the catalogue/price list for the unlisted items in Schedule B – Provisional Items and Quantities Form.
SUBMISSION REQUIREMENTS
Bids must be submitted through the MERX Electronic Bid Submission System (“EBS”), before 1:00:00 P.M. on Thursday, June 30, 2022 as per electronic clock identified on MERX. Submissions submitted in any other manner shall be found non-compliant and disqualified.
Bidders shall be solely responsible for the delivery of their submission using the MERX portal by the time and closing date, in accordance with the Submission Requirements outlined in the RFQ.
For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com
TPS reserves the right to reject any or all responses at its sole discretion.
CONTRACT TERM
The initial 1-year contract term will commence upon award of the contract and will be effective as of October 1, 2022 until September 30, 2023.
TPS reserves the right to renew the contract for three (3) additional one (1) year periods. The renewal is contingent upon continued need, budget approval, acceptable performance and TPS approval if applicable.
PIGGYBACK (if applicable)
The TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFP.
Proponents are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this proposal to other government agencies including PCPG, if the proponent is selected.
If the Vendor agrees to this provision, participating agencies may enter into a contract with the Vendor for the purchase of goods and services described herein based on the terms, conditions, prices, and percentages offered by the proponent. Minor changes in terms and conditions may be negotiated by participating agencies.
Please note: copies of the proponents submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.
LITERATURE
Bidders, where applicable, should submit complete literature on all items being included in their Bid including, but not limited to, standard manufacturer’s warranty, model numbers, part numbers, and other relevant documentation.
NON-EXCLUSIVITY
The creation of this RFQ shall not be a guarantee of exclusivity.
All in accordance with the requirements stated in the RFQ document to be downloaded.
