This RFP is an invitation to submit offers for the supply and cleaning services of floor mats at various RDC facilities. Proponents have the option to present the overall business model as either:
1. Option 1: Floor Mat Purchase with a proposed Cleaning Solution; and/or
2. Option 2: Floor Mat Lease with Cleaning Services
RDC will complete a costs benefit analysis, comparing the two options, in order to determine which model best suit RDC’s needs.
Service Provider shall offer quality mats with safety, functionality and professional image in mind. Mats shall be of commercial grade and able to withstand high traction use and durable enough to withstand salt and slush. Mats should trap dirt, dust and moisture to aid in reduction of janitorial costs. The provided mats shall be soil and bleach resistant and able to withstand frequent cleanings. Mats delivered on campus must be consistent in color and quality. If a mat becomes ragged and frayed it is expected that these mats will be replaced promptly with safety and professional image in mind.
The mats should meet or exceed the following specifications listed below:
1. FF2-70 standard for flammability;
2. Rubber backing with anti-skid technology,
3. Composed of nylon fiber, and
4. Weight of approximately 23 oz per square yard (780 grams per square meter).
LEED certified building requirements for the Gary W. Harris (GWH) Canada Games Centre indicate that entryway matting must be at least 10 feet (3 meters) long in the primary direction of travel. All entryway matting must be maintained on a weekly basis.
The Service Provider shall be able to supply floor mats either under a lease program or via purchase to own, with the ability to offer cleaning services inclusive of pick up, cleaning, and re-delivery of clean mats to the designated locations without disruption. It is expected that when a mat is picked up for cleaning, another clean mat will be left in its place. If there are other methods available for cleaning of purchased mats on location, RDC will take other processes into consideration.
