This RFQual is being issued under the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
The Pre-Qualification of organizations from this RFQUAL will be valid for a period of 3 years, in accordance with the requirements of the Comprehensive Economic and Trade Agreement (CETA). No further notices to solicit Submissions for inclusion in the Pre-Qualified list will be issued during the three-year period.
Summary
As part of its recovery from the November 2021 Atmospheric River Event, that flooded major parts of the City, the City of Merritt has embarked on an overarching program called the C
oldwater River Renewal Plan (the “CRRP”), which is comprised of various projects that include; earth-filled dike construction/re-building, bank protection, slope stabilization, and other flood mitigation measures along the Coldwater River as it flows through Merritt, BC. The value of construction projects that may be executed as a part of the CRRP itself may exceed $60 million in value over several years.
Given the complexity and various issues to manage related to the overall program; the City of Merritt (the “City”) has issued this Request for Pre-Qualification (“RFQUAL”), to invite non-binding submissions from experienced project management organizations to provide project management services on an ‘as and when needed’ basis to the CRRP and its various sub-projects, over the next 3-years.
Key summary details of the Pre-Qualification process are as follows:
- As an outcome from this RFQUAL, the City will shortlist up to 2 Respondents that will then become ‘Pre-Qualified Organizations’.
- The Pre-Qualified Organizations will be ranked in order of 1st and 2nd (with the 1st-Ranked Organization being the highest-ranked, and the 2nd-Ranked Organization being the lowest-ranked) according to their total weighted scores from the RFQUAL Evaluation.
- For all future project management assignments and related services required as part of the CRRP (and including any other similar City earthwork-related projects which may not formally be part of CRRP), (collectively referred to herein as the “Assignments”), the City may at its sole option either:
- Provide a right of first refusal to the Pre-Qualified Organizations, in order from 1st-Ranked to 2nd Ranked*, for the Direct Award of a contract of any value for the Assignment; or
- Invite the Pre-Qualified Organizations to participate in a ‘by-invitation’ only 2nd-stage RFP process for the specific Assignment; or
- Conduct a public-Request for Proposals process open to both Pre-Qualified Organizations and non-Pre-Qualified organizations, where the specifics of the Assignment warrant a further public process at the sole discretion of the City.
*Right of first refusal will first be offered to the 1st-Ranked Organization. If the 1st-Ranked Organization does not have capacity to take-on the Assignment or the parties cannot come to a mutual agreement regarding the Assignment, then the City may at its sole option offer a right of refusal to the 2nd-Ranked Organization.
- The Pre-Qualification of organizations from this RFQUAL will be valid for a period of 3 years commencing from the Closing Date of this RFQUAL, in accordance with the requirements of the Comprehensive Economic and Trade Agreement (CETA). No further notices to solicit Submissions for inclusion in the Pre-Qualified Organization list will be issued during this three-year period.
- No exclusivity shall be provided to the Pre-Qualified Organizations regarding project management services for the City of Merritt. As noted above, the City may choose to run separate public competitions for project management services to certain assignments under the CRRP. Also, the City intends to utilize other organizations for project management services related to other projects outside of the CRRP program, or for certain smaller CRRP projects which are currently in-progress and where project management services are not anticipated to exceed $75,000
