Canoe Procurement Group of Canada, is posting the solicitation on behalf of CivicInfo BC, RMA, SARM, AMM, LAS, UMNB, NSFM, FPEIM, MNL, NWTAC, NAM, AYC and its current and potential Members and represented Associations and their Members, which includes all MASH/MUSH sectors, Provincial Governments, Federal Agencies, Crown Corporations, local Governmental and other not-for-profit organizations located in all provinces and territories in Canada including but not limited to British Columbia, Alberta, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador, Northwest Territories, Yukon Territories and Nunavut. Request for Proposal ("RFP") to result in regional and/or national contract solutions under the rules and regulations of Canadian trade agreements (including Canadian Free Trade Agreement (CFTA) Chapter 5, Ontario-Quebec Trade and Cooperation Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement (CETA) Chapter 19, New West Partnership Trade Agreement (NWPTA), Atlantic Trade and Procurement Partnership (ATPP) as applicable).
Canoe/Sourcewell is requesting proposals for Garage and Fleet Services to result in a national contracting solution for use by its members.
Members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than March 12, 2024, at 4:30 p.m. Central Time, and late proposals will not be considered.
1. Sourcewell and Canoe are seeking proposals for Garage and Fleet Services, such as:
a. Preventative maintenance services;
b. Car wash and detailing services;
c. Towing dispatch and Impound Lot Management with related Auction Services;
d. Shop fluid disposal and recycling services;
e. Parts, supplies, and accessories complementary or incidental to the services being proposed in RFP Subsections II. B. 1. a. – d. above; and,
f. Services, software, maintenance, and support complementary of incidental to the offering of the solutions described in RFP Subsections II. B. 1. a. – e. above.
The primary focus of this solicitation is on Garage and Fleet Services as described in RFP Subsection II. B. 1. above on an account, centralized billing, or revenue share basis; not a transactional Point-of-Sale or payment card basis. Proposers may include related equipment, accessories, and services to the extent that these solutions are ancillary or complementary to the equipment, products, or services being proposed.
2. The primary focus of this solicitation is on Garage and Fleet Services This solicitation should NOT be construed to include supplies-only solutions or the types of solutions identified below:
a. Comprehensive maintenance plans or extended service plans/warranties;
b. Equipment or materials for purchase or lease, unless ancillary to the service being offered;
c. Inventory software systems or management solutions;
d. Bulk fluid storage or delivery solutions; and,
e. Surplus and general auction services.
3. This solicitation does not include those equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in contracts currently maintained by Sourcewell, identified below:
a. Fleet Payment Solutions with Related Services (RFP #080620);
b. OEM Automotive Parts and Supplies (RFP #101520);
c. Fleet and Facility Related Vendor Management Inventory and Logistics Management Solutions (RFP #110520);
d. Auction Service with Related Solutions (RFP 012821).
e. Fleet Management Technologies with Related Software Solutions (RFP #020221);
f. Aftermarket Vehicle Parts and Supplies (RFP #032521);
g. Tires with Related Equipment and Supplies (RRP #082521);
h. Fleet Management Services (RFP #030122); and
i. Fuel Delivery with Related Services (RFP #121522).
4. The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
5. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.
6. Following submission of proposals, negotiations may be permitted.
