MUNICIPAL DISTRICT OF PROVOST NO. 52
2023 FUEL TENDER
Sealed Tenders for:
Supply and delivery of fuel, for a period of 24 months, with an estimated commencement date of November 8th, 2023, will be received by The Municipal District of Provost No. 52 (hereinafter referred to as “the M.D.”) with deliveries to be provided at the following locations:
Town of Provost Public Works Shop: 391036-RR25
Tank Size –25,000 litres
Fuel Type – Clear Diesel
Tank Size – 25,000 litres
Fuel Type - Dyed Diesel
Tank Size - 10,000 litres
Fuel Type - Clear Gasoline
Village of Hughenden Public Works Shop: Mctavish St., Hughenden
Tank Size –25,000 litres
Fuel Type – Clear Diesel
Tank Size – 25,000 litres
Fuel Type - Dyed Diesel
Tank Size - 10,000 litres
Fuel Type - Clear Gasoline
*The M.D. will also require periodic deliveries of Dyed Diesel to 5 satellite work camps, on request, with a single 2200 litre portable storage tank at each location. Locations may vary and are only active from April to October, weather dependent.
4 Individual Copies of the Sealed Tender (clearly marked) will be received by:
Tyler Lawrason
Chief Administrative Officer
M.D. of Provost No. 52
4504-53rd Ave
Provost, Alberta
T0B 3S0
(780) 753-2434
Tenders must be submitted in sealed hard copy format ONLY. Faxes, emails or other forms of submission will not be accepted.
Time and date for Tender Closing is:
• 12:00 p.m. MST on October 24, 2023 (the “Tender Closing”)
Date for Award is:
• October 26, 2023 (the “Award Date”)
The service provided shall include and demonstrate the capacity to undertake the safe delivery of gasoline and diesel fuel to the noted locations on a scheduled basis to ensure that the M.D. receives the necessary fuels to carry on its operations.
The delivery of the product, hereinafter referred to as “fuels” shall be subject to all the provisions of the tender as follows:
1.1.1 A company profile shall accompany the tender proposal.
1.1.2 The supplier shall guarantee, in writing, the availability of fuels in such a manner to ensure that the operations of the M.D. are not impaired in any way.
1.1.3 The supplier shall supply only fuels refined in Canada.
1.1.4 The tender shall provide specifications for fuel as follows:
a) Diesel – for both summer and winter fuel – flash point, viscosity, sulphur content, cetane number, cloud point, pour point, API Gravity, Lubricity.
b) Gasoline – Octane level, ethanol level, and winter additives if applicable.
c) Ethanol levels shall be provided.
1.1.5 The supplier shall supply the cost of fuels at the price subject to industry weekly increases or decreases and tax adjustments at the time of purchase. The supplier shall provide this cost taking into consideration any rebates or patronage refunds that may apply to the product.
All supplies shall include proof of actual rebates or refund payments made to members.
1.1.6 The supplier shall provide a copy of the safety procedures used for the delivery of fuels with this tender, including driver training protocols.
1.1.7 Please provide three customer references including contact information.
1.1.8 The supplier shall indicate a list of the transportation units used for the delivery of all fuels.
Notes to the Tender:
The successful tender shall be awarded based on the results of the scoring key enclosed.
Please be advised that the lowest price shall not be the only criteria for a successful tender.
The request for this tender in this format conforms to the New West Trade Partnership Agreement.
Diesel and Gasoline Tender – Evaluation Sheet
The Municipal District of Provost No. 52
Scoring and Evaluation
Prior to meeting as a team, each member of the evaluation team will score each tender using the criteria provided below. The evaluation team members shall meet after scoring each submission individually to determine a final score by taking the average of the scores for each proposal.
Based on the final scores the evaluation team will make a recommendation to Council to accept the tender with the highest score. At its option, the evaluation team may invite one or more of the respondents for an interview. The scoring summary will be made available to the proponent upon request, following the decision of Council.
Section Evaluation Criteria SCORE
Names of Companies listed below
Weight
1.1.1 Company Profile 10
1.1.2 i. Fuel Availability 10
1.1.3 ii. Canadian Fuel 20
1.1.4 iii. Fuel Specifications 20
1.1.5 iv. Fuel Price 20
1.1.6 v. Safety Protocols 20
1.1.7 vi. References 25
1.1.8 vii. Direct Drop and Units 25
TOTAL 150
In evaluating the Proposals received, the M.D. will consider all of the criteria listed above and will have the sole and unfettered discretion to award up to the maximum number of points for each criteria listed above. By submitting a Proposal, the Proponent acknowledges and agrees that the M.D. has and is hereby entitled to exercise the sole and unfettered discretion to award the points for the evaluation of the noted criteria.
