ECJM-RFP-2023-2284 - 45th General Election CRO Banners

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete RFP document for a full description of the requirement and the full bid instructions.

Background:

The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

This requirement is open only to Supply Arrangement Holders under EN578-191297/C.
Estimated number of contracts to be awarded: 1
All Supply Arrangement holders from EN578-191297/C have been invited to bid.

The Office of the Chief Electoral Officer requires Pop-up Banners for the 45th general election.
The order quantities totalling 1,390 units are as follows:
Pop-up Banner 33.5” wide x 78.7” English First – 1,070
Pop-up Banner 33.5” wide x 78.7” French First – 320

Requirement:

The bidder must provide the following services: Supply all materials; Print and produce material as specified and as per artwork provided; Provide proofs prior to production for each product to the Project Authority; Package and deliver all items as per packaging and delivery requirements.

Incumbent:

The work is currently not being performed by a contractor.

Security:

There is no security requirement applicable to this procurement.

Period of the Contract:

The Contract period will be from the Effective Date of the Contract until October 18, 2023 (the “Initial Term”).
The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by one (1) additional period of 6 months under the same terms and conditions.

Submission of Proposals:

This RFP allows bidders to use the Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.
Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.

For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).

Bids sent via email or facsimile will not be accepted.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Selection Methodology:

Competitive Procurement Strategy: Lowest cost

Enquiries:

All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.
All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://canadabuys.canada.ca/en/tender-opportunities. The documents downloaded through this site take precedence over any copies that may also be made available.
Further information about Elections Canada may be obtained at elections.ca.

Debriefings:

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.