1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the Requirement
The Department of National Defence, Land Command Support System Life Extension (LCSS LE) Project has a requirement for the supply of the following items:
Item 1 , GSIN: 7690, NSN: 7690-20-012-4098, Label, Part No: GES-SOLKIT-1A, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 2 , GSIN: 7690, NSN: 7690-20-012-4103, Label, Part No: GES-SOLKIT-1B, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 3 , GSIN: 7690, NSN: 7690-20-012-4105, Label, Part No: GES-SOLKIT-1C, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
, Item 4 , GSIN: 7690, NSN: 7690-20-012-4106, Label, Part No: GES-SOLKIT-1D, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 5 , GSIN: 7690, NSN: 7690-20-012-4107, Label, Part No: GES-SOLKIT-1E, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 6 , GSIN: 7125, NSN: 7125-20-012-3288, Insert, Drawer Shelf Box, Part No: GES-SOLKIT-1A-F, NCAGE: L5773
Quantity: 92, Unit of Issue: EA
Item 7 , GSIN: 7125, NSN: 7125-20-012-3289, Insert, Drawer Shelf Box, Part No: GES-SOLKIT-1B-F, NCAGE: L5773
Quantity: 92, Unit of Issue: EA
Item 8 , GSIN: 7690, NSN: 7125-20-012-3290, Insert, Drawer Shelf Box, Part No: GES-SOLKIT-1C-F, NCAGE: L5773
Quantity: 92, Unit of Issue: EA
Item 9 , GSIN: 7125, NSN: 7125-20-012-3291, Insert, Drawer Shelf Box, Part No: GES-SOLKIT-1D-F, NCAGE: L5773
Quantity: 92, Unit of Issue: EA
Item 10 , GSIN: 7690, NSN: 7690-20-012-4108, Label, Part No: GES-SOLKIT-2A, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 11 , GSIN: 7690, NSN: 7690-20-012-4109. Label, Part No: GES-SOLKIT-2B, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 12 , GSIN: 7690, NSN: 7690-20-012-4110, Label, Part No: GES-SOLKIT-2C, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 13 , GSIN: 7690, NSN: 7690-20-012-4111, Label, Part No: GES-SOLKIT-2D, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 14 , GSIN: 7690, NSN: 7690-20-012-4112, Label, Part No: GES-SOLKIT-2E, NCAGE: L5773
Quantity: 107, Unit of Issue: EA
Item 15 , GSIN: 7125, NSN: 7125-20-012-3292, Insert, Drawer Shelf Box, Part No: GES-SOLKIT-2A-F, NCAGE: L5773, Quantity: 92, Unit of Issue: EA
Item 16 , GSIN: 7125, NSN: 7125-20-012-3293, Insert, Drawer Shelf Box, Part No: GES-SOLKIT-2B-F, NCAGE: L5773, Quantity: 92, Unit of Issue: EA
Item 17 , GSIN: 7125, NSN: 7125-20-012-3294, Insert, Drawer Shelf Box, Part No: GES-SOLKIT-2C-F, NCAGE: L5773, Quantity: 92, Unit of Issue: EA
Item 18 , GSIN: 7125, NSN: 7125-20-012-3295, Insert, Drawer Shelf Box, Part No: GES-SOLKIT-2D-F, NCAGE: L5773, Quantity: 92, Unit of Issue: EA
Item 19 , GSIN: 5975, NSN: 5975-20-012-4528, Drawer, Molded Part, Top, Part No: GES-SOLKIT-D-TP, NCAGE: L5773, Quantity: 502, Unit of Issue: EA
Item 20 , GSIN: 5975, NSN: 5975-20-012-4529, Drawer, Molded Part, Bottom, Part No: GES-SOLKIT-D-BP, NCAGE: L5773, Quantity: 502, Unit of Issue: EA
Item 21 , GSIN: 8145, NSN: 8145-20-012-4319, Box, Shipping and Storage, Part No: Molded LB Solkit, NCAGE: L5773, Quantity: 174, Unit of Issue: EA
Item 22 , GSIN: 8145, NSN: 8145-20-012-4321, Cover, Shipping and Storage Container, Part No: Molded LB Cover, NCAGE: L5773, Quantity: 174, Unit of Issue: EA
Item 23 , GSIN: 8145, NSN: 8145-20-012-3778, Box, Shipping and Storage, Part No: GES-SOLKIT-KC, NCAGE: L5773, Quantity: 189, Unit of Issue: EA
Item 24 , GSIN: 7690, NSN: 7690-20-012-4244, Washer, Stainless Steel Flat # 10, Part No: GES-1171009, NCAGE: L5773, Quantity: 24272, Unit of Issue: EA
Item 25 , GSIN: 7125, NSN: 7125-20-012-4257, Stainless Nylock 10-32, Part No: GES-70858, NCAGE: L5773, Quantity: 15744, Unit of Issue: EA
Item 26 , GSIN: 7125-01-686-3576, Door Leaf, Unfinished, 3/16 Stainless Steel, 1-1/8” x 2”, Part No: 1528A27, NCAGE: 39428, Quantity: 1804, Unit of Issue: EA
Item 27 , GSIN: 7125, NSN: 7125-20-012-4256, Countersink Screw, Part No: GES-72779, NCAGE: L5773, Quantity: 7216, Unit of Issue: EA
Item 28 , GSIN: 7125, NSN: 7125-00-470-5475, Philips Screw, passivated 18-8 Stainless Steel Pan Head, Part No: 77A3608-63B, NCAGE: 97427, Quantity: 8528, Unit of Issue: EA
Item 29 , GSIN: 8145, NSN: 8145-20-012-4255, Handles, Part No: GES-HAN, NCAGE: L5773, Quantity: 984, Unit of Issue: EA
Item 30 , GSIN: 5975, NSN: 5975-20-012-4245, Buckle, Part No: GES-BS, NCAGE: L5773, Quantity: 492, Unit of Issue: EA
Item 31 , GSIN: 5975, NSN: 5975-20-012-4263, GES Lid Handles, Part No: Lid Handles, NCAGE: L5773, Quantity: 328, Unit of Issue: EA
Item 32 , GSIN: 8145, NSN: 8145-20-012-4258, Velcro Locking Strap and Plastic Loop, Part No: GES-LS, NCAGE: L5773, Quantity: 328, Unit of Issue: EA
Item 33 , GSIN: 8145, NSN: 8145-20-012-4242, S/S Strap Hinge, Part No: GES-STH, NCAGE: L5773, Quantity: 328, Unit of Issue: EA
Item 34 , GSIN: 7690, NSN: 7690-20-A0Y-1462, Decal for ELAN Staff Office Kit, Part No: 1798024-1, NCAGE: 35907, Quantity: 164, Unit of Issue: 164
Item 35 , GSIN: 7690, NSN: 7690-20-A0Y-1463, Decal for Case 1 of 2, Part No: 1798026-1, NCAGE: 35907, Quantity: 82, Unit of Issue: EA
Item 36 , GSIN: 7690, NSN: 7690-20-A0Y-1464, Decal for Case 2 of 2, Part No: 1798027-1, NCAGE: 35907, Quantity: 82, Unit of Issue: EA
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that its equipment meets the requirement of items listed in part 2.
4. Applicability of the trade agreement(s) to the procurement
This procurement is subject to the following trade agreements:
World Trade Organization Agreement on Government Procurement (WTO-AGP);
Canada-Chile Free Trade Agreement (CCFTA);
Canadian Free Trade Agreement (CFTA);
Canada-Peru Free Trade Agreement (CPFTA);
Canada-Columbia Free Trade Agreement (CColFTA);
Canada-Panama Free Trade Agreement (CPanFTA);
Canada-Honduras Free Trade Agreement (CHFTA);
Canada-Korea Free Trade Agreement (CKFTA);
Canada-Ukraine Free Trade Agreement (CUFTA); and
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP);
Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
Canada-United Kingdom Trade Continuity Agreement.
5. Justification for the Pre-Identified Supplier
The pre-identified supplier, Gryphon Engineering Services, is the only vendor known to have a current solution that would meet the requirement, as identified in section two. Due to a mandatory project deadline and a delivery date of May 12 th , 2023, it is not believed to be in the interest of any bidder to undertake the design process.
6. Government Contracts Regulations Exception
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(c): Not in the public interest.
7. Ownership of Intellectual Property
DND will be obtaining the rights to Gryphon Engineering Services’ designs to allow DND to provide Industry with the drawings to openly compete the part numbers listed in section two in future requirements.
8. Proposed Delivery Date
Delivery must be delivered to Canadian Forces Supply Depot, Edmonton by May 12 th , 2023
9. Name and Address of the Pre-identified Supplier
Gryphon Engineering Services
3005 County Road 21
Spencerville, Ontario
K0E 1X0
10. Supplier’s Right to submit a Statement of Capabilities
Suppliers who consider themselves fully qualified and available to provide the goods described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
11. Closing Date for a submission of a Statement of Capabilities
The closing date and time for acceptation statements of capabilities is on 03 February 2023 at 14:00 h eastern standard time (EST).
12. Inquiries and submission of Statements of Capabilities
Inquiries and statement of capabilities are to be directed to:
Name: Leslie Hawkins, DLP 7-2-5-2
Title: Material Acquisition & Support Specialist
Telephone: 343-572-2027
E-mail: leslie.hawkins@forces.gc.ca
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The DND file number, the contracting officer's name and the closing date of the ACAN must appear in the subject text of the email.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned
