DELIVERY ADDRESSES:
Saint John Regional Correctional Centre
930 Old Black River Road
Saint John, NB
E2J 4T3
Southeast Regional Correctional Centre
435 Lino Road
Shediac, NB
E4P 0H6
Dalhousie Regional Correctional Centre
265 Miller Blvd.
Dalhousie, NB
E8C 2A2
New Brunswick Youth Centre
4 Airport Drive
Miramichi, NB
E1N 3W4
Madawaska Regional Correctional Centre
15 Fournier Street
St. Hilaire, NB
E3V 4W5
Islandview House
Victoria Health Centre
65 Brunswick Street
Fredericton, NB
E3B 1G5
This procurement is subject to the Quebec-New Brunswick Procurement Agreement and the Canadian Free Trade Agreement.
ESTIMATED QUANTITY CONTRACT
To be delivered as and when required for the period indicated at the request of the department. Quantities or dollar values stated are an estimate made in good faith and may vary considerably. The Province of N.B. reserves the right to purchase more or lesser amounts depending on requirements.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
All discounts quoted will be considered to be without limitations.
TOILETRIES
***** AMENDMENT #2 *****
Please note the following vendor questions and responses:
Q1: The List of 8 required items; for clarity, are the same items in the quantities listed (approx.) to be shipped to EACH of the 6 locations, OR is the list of items and quantities shown to be divided among the 6 locations?
R1: The quantities are an estimate only. The amount listed for each item would be divided between the 6 centres as needed and by quantities needed at that time.
Q2. Is this list of items shown (with their estimated quantities) to be shipped ONCE to EACH of the 6 locations, or will smaller quantities be ordered?
R2: We do not stock this entire contract in one bulk purchase at each facility. Each centre holds a different amount of clients and will require different quantities--some items may need replenished more often then others. Each Centre will put in an order when needed to be delivered to their own facility.
All other information remains the same.
***** AMENDMENT #1 *****
Please note the following vendor questions and responses:
Q1: Item #3 Disposable razor: do they require with or without the lube strip on the razor?
A1: GNB will accept either option.
Q2. Item # 7: 1" Stick Deodorant: scented or unscented?
A2. It is the preference of GNB to receive unscented 1" Stick Deodorant.
All other information remains the same.
SCOPE
This Tender consists of the
supply and delivery of Personal Care Items for the Department of Public Safety as per the Specification detailed below. The contract shall be for a TWO year term, from March 1, 2020 to February 28, 2022 with the option to renew for THREE additional ONE year terms.
CONTRACT AWARD CRITERIA
An
Estimated Quantity Contract will be awarded to the vendor who submits the lowest total price bid for the two-year term for ALL Items--1 to 8 inclusive--to ALL 6 locations throughout the province which meets or exceeds all product descriptions detailed below.
ESTIMATED QUANTITIES
GNB reserves the right to purchase more or less than the quantities detailed herein as required. Quantities listed are an estimate, made in good faith, and may vary considerably. A minimum order amount shall not be imposed upon the Province.
PRODUCT ORDERING STANDARDS
GNB reserves the right to accept substitute product of equivalent quality with better unit pricing during this contract if, due to new product development or acquisition of new brands by the vendor, such products become available. Any such product must be previously sampled and approved by the Department.
The Province of New Brunswick reserves the right to add additional items within the subject product category throughout the term of the contract if deemed necessary by the Province.
PRODUCT DELIVERY LOCATIONS AND STANDARDS
Saint John Regional Correctional Centre
Southeast Regional Correctional Centre
Islandview Correctional Centre (Victoria Health Centre)
Dalhousie Regional Correctional Centre
Madawaska Regional Correctional Centre
NB Youth Centre (Miramichi)
Delivery should not exceed 5 business days ARO. The vendor must, at the time of order receipt, inform the client if a product in on back-order and/or out-of-stock.
PRODUCT RETURN STANDARDS
Vendor shall establish return authorization and claim processing procedures for the return of defective or damaged goods acceptable to the client through e-mail, internet portal, etc.
The vendor shall incur all costs for the return of any and all products.
No charges shall be added for any restocking fees for goods ordered in error otherwise returned to the supplier.
Defective products will be returned to the supplier and shall be replaced at no cost to the client including freight charges.
VENDOR QUESTIONS
All inquiries should be received seven (7) calendar days prior to the closing date; any inquiries received less than 7 calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.
NOTE: In order to speed up requests, we recommend inquiries be submitted by fax or Email (Fax: (506) 444-4200, Email: bidquestionssoumissions@gnb.ca).
SUBMITTALS
Vendors must bid on ALL 6 locations detailed within this Tender. Partial bids shall be considered non-compliant.
OPTION YEAR PRICING
Unit pricing for any option year shall be subject to the negotiation of a satisfactory contract price and shall not to exceed the contract Unit Price Including Discount plus any published increase in the New Brunswick Consumer Price Index.
VENDORS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW.
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Bids must be received at:
Central Tendering Branch
Fredericton Regional Centre
Suite 2300, 300 St. Mary's Street,
Fredericton, N.B.
E3A 2S4
Fax: (506) 444-4200
Public opening of bids will take place on closing day at 14:00 Atlantic Time, in Fredericton Regional Centre, Suite 2300, 300 St. Mary's Street, Fredericton, N.B. E3A 2S4.
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All bids must be stated in Canadian Funds.
All tenders must be F.O.B. destination, freight prepaid.
Sales taxes should not be included in the unit, extended or total prices.
This Invitation is being conducted under the provisions of the Procurement Act and Regulation as of the date of the issuance of the Invitation. Bidders may obtain a copy of the Act and Regulation on-line free of charge Procurement Act, Regulation or a paper copy may be purchased from the Queen's Printer, Province of N.B., P.O. Box 6000,Fredericton, N.B. E3B 5H1.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
A bidder must obtain official bid documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDS (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Failure to submit the official bid documents or provide proof that the
official bid documents were properly obtained will result in rejection of the bid. In order to facilitate the evaluation process, Bidders are requested to respond in the same format as the official bid documents.
Where the estimated value of the goods or services to be procured is below
the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick or the Atlantic Region. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; b) secondly, New Brunswick vendors; and c) thirdly, Atlantic Suppliers. The preference will be applied based
on the price differential
between the lowest acceptable bid and the bid receiving preferential treatment. Unless otherwise indicated, there shall be no limit on the price differential under which a preference may be applied. The decision to apply a preference will be at the sole discretion of Service New Brunswick.
All discounts quoted will be considered to be without limitations.
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless the Strategic Procurement Branch has determined otherwise prior to tender closing, all prices must be extended and totaled.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
