Basic Information

Reference Number

00004302896

Issuing Organization

City of Prince George

Solicitation Type

NRFP - Negotiated Request for Proposal (Formal)

Solicitation Number

P24-106

Title

Consulting Services – Document Migration eDocs to SharePoint

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2024/11/12 07:53:00 AM EST

Closing Date

2024/12/03 05:00:00 PM EST

Contact Information

Procurement

procurement@princegeorge.ca

Description

City of Prince George (the “City) is seeking proposals from qualified information technology consultants for the migration of documents from eDocs to SharePoint.

The City is looking to move its current document management system to MS SharePoint. The current document management system (OpenText eDocs) has over 750,000 documents and consumes over 1.45 terabytes of on-premise disk space. The City currently has its intranet hosted on Sharepoint.

The City receives approximately 130 Freedom of Information (FOI) Requests per year, and these requests are showing year to year increases. FOI requests consume significant resources to search and consolidate related documents across multiple disparate systems. The City is interested in utilizing Microsoft Purview for improving the time and effort to complete, and the accuracy of results, for FOI requests.

The City is interested in implementing records management, updating its document management structure / hierarchy, migrating relevant OpenText eDoc documents to MS SharePoint, and is seeking tools and/or processes to mitigate the significant effort to identify, classify, import and complete FOI searches.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.