Basic Information

Reference Number

00004294899

Issuing Organization

City of Abbotsford

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

NOI 1220-2024-3469

Title

Notice of Intent to Direct Award - Sumas Prairie Flood Risk Mitigation - Engineering Services Support for Consultation Process

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2024/11/05 03:02:00 PM EST

Closing Date

2024/11/12 05:00:00 PM EST

Contact Information

Purchasing

purchasing@abbotsford.ca

Description

File: 1220-2024-3469 – Sumas Prairie Flood Risk Mitigation Program – Engineering Services Support for Consultation Process

Notice of Intent to Award a Contract

Notice is hereby given that the City of Abbotsford (the “City”) is contemplating making a direct award of a contract to Kerr Wood Leidal Associates Ltd . (the “Service Provider”) for the following:

Sumas Prairie Flood Risk Mitigation Program – Engineering Services Support for Consultation Process

Previous Notice of Intents to Award a Contract

The City issued two Notice of Intents as follows:

The City issued a Notice of Intent to Direct Award – NOI No.: 1220-2023-2909 – Engineering Services Support for Consultation Process for Sumas Prairie Flood Risk Mitigation Program on February 27, 2023; closed unchallenged. The value of the contract was $250,000.00 CAD plus applicable taxes.
The City issued a Notice of Intent to Direct Award – NOI No.: 1220-2023-3041 – Engineering Services Support for Consultation Process for Sumas Prairie Flood Risk Mitigation Program on September 6, 2023; closed unchallenged. The value of the work was $300,000.00 CAD with the total value of the contract @ $550,000.00 CAD plus applicable taxes.

The November 2021 extreme weather event had caused flooding in various parts of the City, and most notably the widespread flooding in the Sumas Prairie, due to the Nooksack River overflow from Whatcom County in the United States of America.

As part of the post disaster recovery, the City engaged the services of a Qualified Professional, Kerr Wood Leidal Associated Ltd. (“KWL”), to assist with developing options for the Sumas Prairie for flood mitigation. Four options were developed for discussion purposes; after completing a number of engagement activities in the months of April and May of 2022, a preferred option was formulated and presented to Council on June 13, 2022 with subsequent funding from the Province.

The Province is facilitating consultation with First Nations on this project.

Scope of Services
This is continuous work of the scope of services of the following:

Attend consultation meetings
Present best practices, options and preferred option reviewed as part of the Flood Risk Mitigation Program.
Respond to questions and provide technical support during the consultation process.

The value of this work is approximately $550,000.00 CAD plus applicable taxes.

Rationale for Contemplating a Direct Award

The City is contemplating a direct award with the Supplier for the following reasons:

With the objectives of public security and safety and the protection of human, animal and plant life and health and due to the unpredictability of severe weather events, it is important that the provision of services be expedited as delays increase the risks of Sumas Prairie being exposed to the same magnitude of the flood risk seen in November 2021.
Kerr Wood Leidal Associates Ltd is mid-stream with the existing process and the process requires continuity to meet the timelines. KWL completed various studies on the Sumas Prairie, including the recent long-term flood mitigation options for Sumas Prairie, 2018 Drainage Master Plan, and the 2020 Nooksack River Overflow Flood Mitigation Plan. In addition, KWL had provided technical support to the City during the November 2021 extreme weather event.

The value of the contract is expected not to exceed $1,100,000.00 CAD plus applicable taxes.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.