An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of the requirement:
The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.
CSC is committed to providing programs and opportunities to meet the needs of Indigenous offenders.
Correctional Service Canada (CSC) has established a Community Reintegration Fund to provide contract funding to Indigenous organizations, or communities, to:
• increase community awareness of section 84 of the Corrections and Conditional Release Act (CCRA), and the interventions within the Indigenous
Continuum of Care within CSC.
• identify/develop community resources such as housing, counselling, employment, education, and other resources that can be utilized to support
offenders on a conditional release plan, under section 84.
• work with CSC personnel, including Indigenous Community Development Officers, Indigenous Community Liaison Officers, Indigenous Liaison
Officers, and Parole Officers, among others, as well as community contacts, to assist Indigenous offenders being released to their community or area;
• Other community development activities as agreed to by the Contract Authority and Contractor to advance offender reintegration.
• The funding will assist in building relationships between rural and remote Indigenous communities and CSC, in order to support offender transition
and reintegration to their home communities.
1.1 Objectives:
Improve CSC’s ability to return Indigenous offenders to their home communities with Section 84 release plans through contracts for Reintegration Support in remote communities. These contracts will serve to increase CSC’s capacity to engage Indigenous communities in the section 84 process, and identify and coordinate community resources for offenders.
1.2 Tasks:
The contractor must:
• Provide community education and information about Section 84, Section 81, and CSC’s Indigenous continuum of Care and interventions.
• Identify resources and community contacts that may be used by CSC personnel when preparing a release plan for an offender.
• Work with communities and organizations to establish a process for CSC engagement on corrections. Provide information that will assist CSC personnel
to develop a section 84 release plan. CSC personnel, such as: Parole Officer or Indigenous Community Development Officer (as per CSC policy CD 712-1).
• On mutual agreement, perform additional tasks as requested by the Contract Authority.
• Collect information and prepare monthly reports on the following activities:
- contacts with CSC personnel.
- community contacts, including names and contact information.
- an updated resource list, including, at a minimum, reintegration support services, such as addictions services, housing and Elder support.
1.3 Expected results:
The contractor will provide outreach and engagement with Indigenous communities and CSC personnel, and work with Parole Officers and Indigenous Community Development Officers to support the reintegration of Indigenous offenders as described in section 3. Tasks of the Statement of Work.
1.4 Reporting and communications:
The Contractor must submit monthly reports as per the statement of work including Activity Reports to demonstrate the Contractor has completed the required tasks.
1.5 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default
unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30%
and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
a. The Contractor must perform the work in the Indigenous communities in their assigned area.
b. Travel
As part of the scope of work of this contract the Regions will identify what travel is required within their Region. Any travel must be pre-authorized by the Project Authority and comply with the National Joint Council Travel Directive.
1.6.2 Language of Work:
The contractor must perform all work in English or French or the language agreed upon by the Project Authority and the Contractor.
1.6.3 Security Requirements:
• NO SECURITY REQUIREMENT EXISTS.
• Contractor/Offeror will be escorted at all times during the performance of this contract, as required. Access to PROTECTED information or assets is not
permitted.
• Use of CPIC is prohibited.
2. INSTITUTIONAL ACCESS REQUIREMENTS
• NIL security screening required as there is no access to sensitive information or assets. Contractor personnel will be escorted at all times by
Correctional Service Canada personnel or those authorized by CSC on its behalf, as required. CSC has developed very stringent internal policies to
ensure that the security of institutional operations is not compromised.
• Contractor personnel must adhere to institutional requirements for the conduct of searches by Correctional Service Canada, prior to admittance to the
institution/site. Correctional Service Canada reserves the right to deny access to any institution/site or part thereof of any Contractor personnel, at any
time.
2. Criteria for assessment of the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
- Must have experience working with Indigenous offenders who have been in conflict with the law. Experience must include assisting Indigenous federal
offenders with conditional release planning, primarily Section 84 consultations and reintegration to Indigenous communities - within the past 3 years.
- Must have experience identifying and collaborating with available local resources & programs within Indigenous communities for the purpose of Section
84 release planning (for example; Justice Committees, NADAP/Addictions counselling, Building Healthy Communities, Brighter Future Initiatives, Mental
Health counselling & therapy, Elder counselling, Chaplain/Church support groups, programs targeted for Residential Schools survivors and their families,
Cultural Land-based activities/programs, Health Centres and/or Nursing Stations).
- Must have experience assisting Correctional Service of Canada, which may include Community Parole Officers (CPOs) and Indigenous Community
Development Officers (ICDOs), with the conditional release process of Indigenous offenders, by directly liaising with Band Councils, Justice Committees
and the local resources identified above.
3. Applicability of the trade agreement(s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Indigenous Business
This procurement is set-aside for an Indigenous Supplier in accordance with the government's Procurement Strategy for Indigenous Business (PSIB). Therefore, only suppliers who meet the definition of an Indigenous business, as defined in the PSIB, may submit a statement of capabilities.
5. Comprehensive Land Claims Agreement(s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN. There is a limited number of suppliers available to provide indigenous reintegration and community support services to meet the reintegration needs of CSC indigenous offenders.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or delivery date
See section 12. Name and address of the pre-identified supplier.
11. Cost estimate of the proposed contract
See section 12. Name and address of the pre-identified supplier.
12. Name and address of the pre-identified supplier
Name: File Hills Qu’Appelle Tribal Council
Address: Fort Qu’Appelle, SK
Period of the proposed contract: 1 year, from October 1, 2024 to September 30, 2025 with an option to extend the contract for 2 additional one-year periods.
Cost estimate of the proposed contract including options: $516,300.00 (GST/HST extra).
Name: Yorkton Tribal Council
Address: Yorkton, SK
Period of the proposed contract: 1 year, from October 1, 2024 to September 30, 2025 with an option to extend the contract for 2 additional one-year periods.
Cost estimate of the proposed contract including options: $530,343.00 (GST/HST extra).
Name: Meadow Lake Tribal Council
Address: Flying Dust Reserve, Meadow Lake, SK
Period of the proposed contract: 1 year, from October 1, 2024 to September 30, 2025 with an option to extend the contract for 2 additional one-year periods.
Cost estimate of the proposed contract including options: $367,176.44 (GST/HST extra).
Name: Prince Albert Grand Council
Address: Prince Albert, SK
Period of the proposed contract: 1 year, from October 1, 2024 to September 30, 2025 with an option to extend the contract for 2 additional one-year periods.
Cost estimate of the proposed contract including options: $604,629.24 (GST/HST extra).
Name: Kainai Transition Center Society
Address: Standoff, AB
Period of the proposed contract: 1 year, from October 1, 2024 to September 30, 2025 with an option to extend the contract for 2 additional one-year periods.
Cost estimate of the proposed contract including options: $432,309.78 (GST/HST extra).
Name: St. Theresa Point First Nation
Address: St. Theresa Point, MB
Period of the proposed contract: 1 year, from October 1, 2024 to September 30, 2025 with an option to extend the contract for 2 additional one-year periods.
Cost estimate of the proposed contract including options: $371,167.27 (GST/HST extra).
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is September 6, 2024.
15. Inquiries and submission of statements of capabilities
Inquiries and statement of capabilities are to be directed to:
Janet Nelson
Regional Procurement and Contract Officer
Regional Headquarters, Prairies
3427 Faithfull Avenue
SASKATOON, SK S7K 8H6
Telephone: 306-659-9300
E-mail: 501contracts@csc-scc.gc.ca
